Global Workplace Programs & Office Coordinator

Algolia is a pioneer and market leader in AI Search, empowering businesses to deliver predictive search experiences. They are seeking a Global Workplace Programs & Office Coordinator to manage office operations in NYC and lead global workplace program initiatives, ensuring a positive employee experience across their offices.

Responsibilities

• Ensure a warm, seamless experience for all employees, candidates, and visitors in our NYC office
• Maintain a well-run office environment: coordinate with building management, manage mail and deliveries, oversee supplies and snack programs, and ensure space readiness
• Support office safety and physical security procedures, including managing visitor/vendor access and communications
• Coordinate onsite activities, meetings, and internal events; partner with global teams to support cross-office engagement
• Be onsite at least 3x per week, with additional presence during events or key meetings
• Lead global real estate and workplace program renewals with support from the Director, People Operations & Workplace
• Partner closely with the EMEA Workplace Coordinator to build unified, efficient processes, including global physical security guidelines
• Maintain and improve programs that foster community and support our flexible workplace model
• Drive culture and connection across all offices and remote locations through programs such as the Community Leaders Program and Mobility Pass
• Lead key global initiatives including CSR programs (Global Giving Day, Charity Matching) and our ESG program, such as annual carbon footprint reporting and EcoVadis certification efforts

Skills

• Care about people and their happiness at work: a sincere customer service approach is key
• High-energy, team-first, positive attitude
• Strong communication skills, unquestionable integrity, and ability to handle sensitive matters
• An ability to work both independently and collaboratively in a team
• Strong organizational skills with the ability to prioritize time
• Desire to get things done
• Keen to learn in a fast growing startup
• Previous HR experience is preferred but not required

Company Overview