Healthcare Manager Assistant

GAV is seeking a highly organized and dependable remote Healthcare Manager Assistant to support administrative and operational projects across multiple states. This role is ideal for someone who enjoys structured, detail-oriented work and is interested in learning about the operational side of a growing healthcare organization. 
The position will support business setup, licensing coordination, insurance administration, outreach support, and day-to-day operational organization. Training, guidance, and internal processes will be provided. 
Responsibilities 
Business & Administrative Support 
File EIN applications and state registrations using internal processes and checklists  

Assist with applications for business and healthcare licenses  

Maintain licensing trackers, renewal requirements, and organizational records  

Obtain and organize contact information for new LLCs and entities  

Coordinate virtual office and mail forwarding setup  

Assist with professional liability insurance applications and required documentation  

Insurance & Operational Coordination 
Communicate with insurance companies to obtain updated provider manuals, fee schedules, and policy information  

Enter insurance payors and fee schedules into spreadsheets and internal systems  

Maintain organized operational records, trackers, and project documentation  

Assist with administrative and operational projects across multiple states  

Outreach & Research Support 
Research physicians, psychologists, daycares, and community referral sources  

Build and maintain referral contact lists and outreach databases  

Send introductory outreach emails to providers and organizations  

Coordinate event materials, marketing items, and supply orders  

Assist with gathering information for outreach and operational initiatives  

Support multiple ongoing projects in a fast-paced remote environment  

Qualifications 
Strong organizational and communication skills  

High attention to detail and accuracy  

Ability to manage multiple tasks and follow established processes  

Comfortable learning new systems, portals, and software  

Strong follow-through and time management skills  

Experience in administrative, healthcare, insurance, credentialing, or project coordination roles preferred  

Remote work experience preferred  

What We Offer 
Fully remote position  

Opportunity for long-term growth within a growing healthcare organization  

Supportive and collaborative work environment  

Exposure to healthcare operations, licensing, insurance, and outreach processes  

Full-time hourly position starting around $24/hour based on experience 

Insurance benefits and paid time off