HR Assistant Intern, Remote, Part-Time
GENERAL SUMMARY:
The HR Assistant Intern will support the Sr. Compliance Specialist in completing Verifications of Employment and Sick Transfers, and in confirming AB2534 and SB848 forms. The job will require a keen eye for detail, the ability to multitask several projects, and an enjoyment of a fast-paced, team environment. This is a 20-hour-a-week, remote job and pays $22.00 hourly.
ESSENTIAL DUTIES & RESPONSIBILITIES:
Verification of employment, including loan forgiveness, income requests from lenders, and district requests
Support the Payroll Team with Sick Transfer forms
EDD – responding to EDD files and claims
Completing AB2534 and SB848 forms and tracking submissions from new hires
Customer Service:
Ticket Triage & Management: Manage the Zendesk HR inbox to ensure all employee inquiries are categorized, addressed, and routed to the correct internal teams with 100% accuracy.
Administrative Support:
Support the Employee Services and Payroll Teams as needed
QUALIFICATIONS:
Required knowledge, skills & abilities:
High level of flexibility and professionalism
Excellent organization, time management, and follow-up skills; high sense of urgency; demonstrated ability to successfully handle multiple tasks concurrently and meet deadlines in a timely manner
Excellent written and verbal communication skills
Excellent attention to detail and organization
Process-oriented and driven
Excellent analytical skills and the ability to assimilate information quickly
Ability to think strategically and tactically
Ability to work both individually and in a team environment
Working knowledge of Excel, Word, and Outlook
Outstanding customer service skills
Excellent communication and organizational skills
Ability to be proactive and take initiative within their own work
Proficient in Microsoft Office Tools, specifically Outlook, PowerPoint, Word, Excel, and OneNote
Proficient in Google Workspace, specifically Drive, Docs, Sheets, and Slides
Demonstrate knowledge of, and support, Aspire Public Schools' mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior
Perform other related duties as required and assigned
Minimum educational level:
High School Diploma or equivalent job skills
Experience required:
Minimum 2 years of related experience in a fast-paced environment
Experience working in a K-12 school environment preferred
Physical requirements:
Stand, walk, or bend over, kneel, crouch, reach overhead, grasp, push, and pull. Move, lift, and/or carry up to 30 pounds to shoulder height
Repetitive use of hands (i.e., fine manipulation, simple grasping, and power grasping)
Demonstrate normal depth perception
Sitting, walking, or standing for extended periods of time
Dexterity of hands and fingers to operate a computer keyboard, operate standard office equipment, and use a telephone
See and read a computer screen and printed matter with or without vision aids
Hear and understand speech at normal levels and on the telephone with or without auditory aids
Work authorization requirements:
Clear the Department of Justice background screening
Authorized to work in the United States
Provide health (TB) clearance (renewal every four years)
WORK ENVIRONMENT
The work environment characteristics are representative of those in a normal office or classroom/school setting that one might encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work indoors in a standard office environment, computer lab, and/or classroom environment
Work is performed in indoor and outdoor environments
Exposure to dust, oils, and cleaning chemicals
Some exposure to childhood and other diseases in a school environment
May be required to work outside of typical work days and office hours to meet operational deadlines