HR & Recruitment Coordinator

Temporary HR & Recruitment Coordinator

Remote | Temporary Contract

We are looking for a reliable, organized, and detail-oriented Temporary HR & Recruitment Coordinator to support recruitment, HR coordination, onboarding, employee-related follow-ups, and day-to-day administrative operations during a maternity leave coverage period.

This role is ideal for someone with hands-on experience supporting U.S.-based clients or teams, strong written communication, and the ability to stay organized in a fast-moving remote environment.

The person in this role will help keep hiring processes moving, support employee and onboarding coordination, assist with internal follow-ups, and handle a variety of administrative tasks across people operations and business support.

This is a temporary role expected to run for approximately 1 to 2 months, with overlap and training before the leave period begins.

Our Core Values 

Teamwork  – We work as one team, valuing clarity, mutual respect, and accountability.

Positive Attitude  – We stay solution-oriented, professional, and calm under pressure.

Integrity  – We uphold accuracy, honesty, and transparency in everything we do.

Commitment  – We take ownership and follow through until results are achieved.

Customer Experience – We build trust by delivering structured, dependable, and thoughtful service. 

Key Responsibilties: 

Support day-to-day recruitment coordination for open roles

Review applicants and help keep candidate pipelines organized

Schedule interviews and coordinate with candidates, hiring managers, and internal stakeholders

Send candidate follow-ups, reminders, updates, and other recruitment-related communications

Assist with job postings, sourcing support, and applicant tracking across active roles

Help coordinate onboarding steps for new hires, including follow-ups, document collection, scheduling, and status tracking

Assist with employee-related administrative tasks and internal HR follow-ups as needed

Maintain and update trackers, spreadsheets, calendars, and internal records accurately

Draft and send professional emails, confirmations, reminders, and internal updates

Provide general administrative support for HR, recruitment, and operational needs

Help coordinate meetings, scheduling requests, and other internal support tasks

Follow up on pending items with employees, candidates, vendors, or other contacts when needed

Support special projects and ad hoc tasks related to HR, recruiting, operations, and executive support

Help ensure tasks are completed accurately, on time, and with minimal follow-up

Qualifications:

At least 5 years of relevant experience in recruitment, HR support, talent coordination, administrative support, or virtual assistant work with a strong operations focus

Experience supporting U.S.-based clients, executives, or teams

Strong background in recruitment coordination, scheduling, follow-ups, and professional communication

Comfortable handling a mix of HR, admin, and operations-related tasks

Excellent written and verbal English communication skills

Strong attention to detail and ability to manage multiple priorities at once

Highly organized, responsive, and able to work independently in a remote setup

Able to maintain professionalism, confidentiality, and follow-through

Nice to have: experience supporting accounting, finance, audit, or other professional services hiring

Work set-up: 

Remote

Temporary contract role

Expected coverage: approximately 1 to 2 months

Training and overlap period before coverage begins

Must be available during PST hours that allow smooth coordination with a U.S.-based team