Human Resources Administrative Coordinator job at Addison Group in Herndon, VA

HR Administrative Coordinator

Herndon, VA

Type: Contract
Category: Human Resources
Reference ID: 10071030

Industry: Nonprofit / Higher Education Services

Location: Herndon, VA

Assignment Type: Contract | 6 Months

Pay: $21.16 - $26.44 / Hour

Work Schedule: Monday-Friday | 8:00 AM - 5:00 PM ET (1-hour unpaid lunch)

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Job Description:

The HR Coordinator will provide administrative and operational support to the Human Resources team with a primary focus on interview coordination, scheduling, onboarding support, and HR administration. This role is ideal for someone highly organized, proactive, detail-oriented, and interested in growing a career within Human Resources.

Key Responsibilities:

• Coordinate and schedule interviews across multiple calendars and stakeholders

• Serve as a point of contact for candidates, hiring managers, and internal teams throughout the interview process

• Assist with onboarding documentation, offer preparation, and new hire coordination

• Maintain accurate records, electronic files, and HR documentation

• Support HR systems administration and data entry tasks

• Assist with posting open positions and maintaining recruiting compliance records

• Partner with Executive Assistants and hiring teams to ensure timely scheduling and communication

• Monitor shared HR inboxes and respond to inquiries professionally and promptly

• Support Learning & Development administrative tasks and internal HR initiatives

• Utilize Microsoft Teams, Outlook, ATS systems, and related software to support daily operations

Qualifications:

• 1+ year of administrative support or HR coordination experience

• Strong calendar management and interview scheduling experience required

• Experience working in a fast-paced, deadline-driven environment

• Proficiency with Microsoft Office Suite, particularly Outlook and Teams

• Experience with ATS platforms, DocuSign, Adobe Acrobat, SharePoint, or related systems preferred

• Strong organizational skills with exceptional attention to detail

• Excellent verbal and written communication skills

• Bachelor’s degree preferred; equivalent experience will also be considered

• Prior remote work experience strongly preferred

Additional Details:

• Remote-first environment with occasional onsite requirements in Herndon, VA

• Candidates must reside within commuting distance of Northern Virginia/DMV area

• Standard schedule is 40 hours per week

• Overtime eligible, though not anticipated regularly

• Position is supporting increased recruiting activity and hiring volume

• Interview process includes a one-way video interview followed by a virtual team interview

Perks:

• Opportunity to gain hands-on HR and recruiting experience

• Collaborative and fast-paced team environment

• Exposure to high-volume talent acquisition operations

• Strong opportunity to grow HR coordination and operational skills

• Remote flexibility with occasional in-office collaboration

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