Leasing & Applicant Coordination Specialist

This is a remote position.

Position: Leasing & Applicant Coordination Specialist (Part-Time)

Key Responsibilities

Applicant Prescreening

Conduct initial prescreening calls with prospective tenants

Ask a structured set of questions to determine if applicants meet basic qualification criteria

Verify applicant information, including checking Connecticut public housing records for eviction or criminal history

Ensure only qualified applicants are moved forward in the process

Applicant Follow-Up

Follow up with prospective tenants who have not completed or submitted their applications

Reach out via phone, text, and email to guide applicants through the process

Coordinate with agents to ensure no qualified applicant falls through the cracks

Application Tracking & Coordination

Maintain and update a shared tracking spreadsheet with real-time applicant status

Clearly log each applicant’s stage (prescreened, in progress, incomplete, submitted, etc.)

Communicate updates to agents and management as needed

Zillow Account Management (as needed)

Upload new property listings

Update pricing and listing details

Ensure listings remain accurate and up to date

Requirements

Strong English communication skills with a professional and confident tone

Comfortable asking structured questions and guiding conversations

Strong attention to detail and ability to follow a defined screening process

Experience using spreadsheets (Google Sheets or Excel)

Ability to multitask and keep information updated in real time

Previous experience in real estate, leasing, or administrative support is a plus

Working Hours

Part-time (exact hours to be determined)

Potential for increased hours during peak leasing periods

What Success Looks Like

Only qualified applicants are moved forward in the process

Consistent follow-up ensures applicants complete their applications

Real-time visibility into applicant status for agents and management

Faster leasing process with fewer missed opportunities

This role is designed to support, not replace, the owner’s screening process, while ensuring strong follow-up, organization, and execution across all applicant activity.