Leave Specialist

Overview:

The Leave Specialist is responsible for administering employee leave of absence programs in compliance with federal, state, and company policies. This role serves as a subject matter expert for leave-related inquiries, ensuring accurate case management, regulatory compliance, and a positive employee experience throughout the leave lifecycle.

Location: Remote

Key Responsibilities

Administer and manage employee leaves of absence, including but not limited to FMLA, ADA, state and local leave laws, military leave, and company-sponsored leaves

Serve as the primary point of contact for employees, managers, and HR partners regarding leave programs, eligibility, processes, and documentation

Review medical certifications and supporting documentation to determine leave qualification and duration

Coordinate with payroll, employee relations, workers’ compensation, and disability vendors to ensure accurate pay, benefit continuation, and return-to-work processes

Track leave usage and ensure timely notices, approvals, extensions, and closures

Ensure compliance with applicable federal, state, and local regulations, including FMLA, ADA, and state-specific leave programs

Maintain accurate and confidential records in HRIS and leave management systems

Partner with HR and management to support accommodations and return-to-work planning

Identify process improvement opportunities and contribute to policy updates and training materials

Prepare reports and metrics related to leave activity, trends, and compliance audits

Required Qualifications

Bachelor’s degree in human resources, Business Administration, or a related field, or equivalent experience

2 years + of experience administering leave of absence programs

Strong working knowledge of FMLA, ADA, and state leave laws

Experience working with HRIS and/or third-party leave administration systems

Excellent attention to detail and organizational skills

Strong written and verbal communication skills

Ability to handle sensitive and confidential information with discretion

Proven ability to manage multiple cases and deadlines simultaneously

Preferred Qualifications

Professional certification such as SHRM-CP, PHR, or Certified Leave Management Specialist (CLMS)

Experience in a multi-state or complex regulatory environment

Background in benefits, disability, or workers’ compensation coordination

Competencies

Compliance-focused mindset

Employee-centric service approach

Analytical and problem-solving skills

Collaboration and stakeholder partnership

Sound judgment and decision-making

SUPERVISORY RESPONSIBILITIES

This position will not have any direct supervisory responsibilities.

Salary Range: $24.86 -$29.81 per hour, depending on experience and geographic location.

Please note that actual compensation offered may vary based on local pay requirements, and will meet or exceed state-specific minimum wage or salary thresholds.

Benefits and Well-Being: 

We offer a competitive benefits package, including 6 paid holidays, 1 paid floating holiday and up to 15 days of Paid Time Off per year, Medical/Dental/Vision insurance, Company-matching 401(k) and Employee Stock Purchase Program, in addition to other programs and perks. More details about our benefits can be found here.

We consider qualified applicants with arrest and conviction records in accordance with applicable law.

TrueBlue, Inc. and its brands welcome and encourage applications from candidates with disabilities. Accommodations are available upon request for candidates taking part in the application or interview process. If you require disability-related accommodation during the application or interview process, please contact your Recruiter directly, Employee Relations at HR-Advice@trueblue.com, or 1-800-610-8920. TrueBlue, Inc. and its brands will consult with all applicants who request disability-related accommodation during the application or interview process to ensure that the accommodation provided takes into account the applicant’s individual accessibility needs.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.

Since opening our first office over 30 years ago, TrueBlue has been dedicated to connecting people and work, changing lives, transforming businesses, and benefiting communities around the world. . Whether serving a small business on Main Street or a Fortune 500 company, we work hard to find the talent they need to succeed. Our well-known, established brands – PeopleReady, PeopleManagement (SIMOS, StaffManagement, and Centerline Drivers), and PeopleScout, each have a unique focus to serve our customers’ varied needs.

As the world of work changes, so does TrueBlue. We are well-positioned with tremendous strengths and assets, including a unique combination of strong and established brands, proprietary technology, an expansive geographic presence, and a passionate team serving our customers every day.

TrueBlue is The People Company™, and our shared values guide our success. We are Optimistic, believing in solutions through innovation and collaboration; Passionate, dedicated to making a positive impact; Accountable, empowering people to take responsibility; Respectful, valuing diverse views and teamwork; and True to who we are and to the needs of our clients. We are committed to making a lasting impact as we continue to adapt to the changing world of work.