Legal Project Manager

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Enterprise Project Management Office (EPMO) Team as a Legal Project Manager located in our Warsaw Center of Excellence office (remote).
  
This role reports to the Director of Enterprise Project Management Office and requires availability to work in the afternoons (3:00 p.m. to 11:00 p.m.)
 
We are seeking a highly skilled Legal Project Manager (LPM) who thrives in a fast-paced, deadline-driven environment. The ideal candidate demonstrates strong problem-solving, business judgment, and decision-making abilities, ensuring efficiency, accuracy, and successful outcomes. With a client-focused mindset and a proactive approach, you will anticipate needs, navigate ambiguity, and deliver strategic solutions that support both internal legal teams and external clients.

This role operates at the intersection of legal service delivery, legal operations, and client value, driving improved matter economics, enhancing client experience, and contributing to the firm's broader operational maturity through data-driven decision-making and process optimization. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.

Key Responsibilities
Project Planning & Execution
Define project objectives, scope, schedule, budget, and success metrics in partnership with sponsors

Develop project charters, detailed workplans, and delivery roadmaps

Lead geographically dispersed, cross-functional teams to deliver outcomes

Execute projects across multiple delivery models, including Agile, hybrid, and traditional frameworks

Lead coordinated delivery across testing, deployment, and adoption readiness

Stakeholder Management
Serve as a strategic partner and key point of contact for stakeholders, including Practice Group Managers, Shareholders, and Executive Leadership

Communicate project status, risks, and issues to leadership, translating challenges into actionable plans

Facilitate stakeholder meetings, training sessions, and team engagements

Portfolio Management & Governance
Manage the intake, triage, and prioritization of operational initiatives

Drive and influence portfolio-level planning, prioritization, and execution

Deliver executive-level reporting leveraging data to inform decision-making

Develop annual roadmaps in collaboration with Practice Group and firm leadership

Legal Operations & Matter Management
Drive adoption of matter management best practices, including structured planning and resourcing models

Develop and implement standardized templates, playbooks, and workflows

Collaborate with legal operations stakeholders to enhance data quality, reporting, and operational maturity

Client Relationship Management
Serve as a client-facing project lead on select engagements

Lead and facilitate client requirements, discovery discussions, and solution design sessions

Manage and align client and internal stakeholder expectations proactively

Deliver client-facing reporting, dashboards, and performance updates

Partner with client legal operations teams to align on metrics, reporting, and delivery expectations

Support post-matter reviews to identify lessons learned and improvement opportunities

Technical Implementation & Process Innovation
Lead implementation of technology platforms, AI tools, and process improvements

Apply AI and automation to legal workflows, including document processes, knowledge management, and reporting

Evaluate and deploy legal-specific AI solutions (e.g., contract analysis, document generation, matter analytics)

Collaborate with IT and data teams to identify automation opportunities and optimize workflows

Develop process maps and recommend improvements using data-driven insights

Vendor & Resource Management
Serve as liaison between vendors and internal teams

Manage vendor relationships, SLAs, performance metrics, and delivery expectations

Support RFP processes including evaluation, due diligence, and vendor selection

Coordinate onboarding and governance of third-party resources

Change Management & Adoption
Drive change management strategies tailored to law firm environments

Influence stakeholder adoption, particularly within attorney populations

Develop communication plans, training strategies, and adoption frameworks

Embed new processes into practice group workflows and governance structures

Monitoring, Reporting & Continuous Improvement
Establish and track KPIs, metrics, and project performance indicators

Deliver executive-level reporting on project status, risks, and outcomes

Proactively identify and mitigate risks and issues

Ensure quality standards are met across all deliverables

Lead continuous improvement efforts across project management practices and tools

Qualifications
Skills & Competencies
Extensive experience managing full project lifecycle (initiation through closeout)

Strong understanding of law firm economics, including utilization, realization, leverage, and pricing dynamics

Experience supporting profitable matter delivery, balancing client expectations with financial performance

Proven ability to translate complex legal and business challenges into actionable strategies

Expertise in applying AI, automation, and technology to legal workflows

Experience with data visualization and reporting tools (e.g., Power BI, Tableau, or equivalent)

Strong analytical capabilities with ability to interpret legal, financial, and operational data

Demonstrated success managing complex, multi-project portfolios in fast-paced environments

Deep experience with change management and digital transformation in professional services

Ability to influence without authority in a partnership-driven organization

Advanced stakeholder management and executive communication skills

Experience facilitating workshops, stakeholder alignment sessions, and design thinking initiatives

Ability to operate effectively in globally distributed, cross-functional teams

Strong problem-solving, organizational, and prioritization skills

Advanced proficiency in Microsoft Excel, PowerPoint, Visio, and project management tools

Knowledge of legal service delivery models and matter lifecycle management

Familiarity with legal operations frameworks and best practices

Understanding of data structures supporting legal work (time, billing, matter, and document management)

Experience supporting or partnering with legal operations functions in law firms or corporate legal departments

Education & Prior Experience
Minimum of 7 years of project management experience (law firm or consulting experience preferred)

PMP certification required

Prior experience supporting legal teams strongly preferred

Experience working within a PMO environment

Paralegal or legal background considered a plus

Technology
Proficiency with Windows-based software and Microsoft Word, Excel, and Outlook required

Proficiency with AI tools and their application within legal and professional services environments

Understanding of machine learning, natural language processing, and automation use cases

Familiarity with enterprise systems, cloud platforms, and information governance standards

Ability to assess and implement emerging legal technologies

Other:
Be a Polish citizen living in Poland or a foreign national living in Poland with the right to work in Poland without a work permit.