Linguist Communication Specialist

Position Overview

We are seeking a detail-oriented and highly organized professional for a hybrid role combining Recruitment Support and Linguist Management responsibilities. The Linguist Communication Specialist will support recruitment operations while managing linguist onboarding, communication, profile creation, reporting, and administrative follow-up tasks.

The ideal candidate is proactive, communicative, tech-savvy, and capable of handling multiple administrative processes with accuracy and professionalism.

Key Responsibilities

Conduct follow-up communications with candidates and linguists

Review taxi forms and supporting documentation for accuracy and completeness

Send supplier payment invitations and onboarding communications

Create and maintain linguist profiles in internal systems

Manage and update records with strong attention to detail

Send professional communications to linguists regarding onboarding, compliance, and assignments

Generate and maintain reports for recruitment and linguist management activities

Support recruitment and administrative workflows as needed

Ensure all records and documentation are properly organized and updated

Collaborate with internal teams to maintain smooth operational processes

Required Qualifications

Advanced knowledge of Microsoft Office Suite (Excel, Word, Outlook)

Strong knowledge of PDF editing and document handling

Excellent attention to detail

Previous experience in records management, records clerk, administrative support, or similar detail-oriented roles preferred

Strong English written and verbal communication skills

Ability to multitask and manage priorities efficiently

Professional and organized work style

Ability to work independently and within a team environment

Preferred Qualifications

Previous experience with Applicant Tracking Systems (ATS)

Experience in recruitment, staffing, onboarding, or vendor/linguist management

Experience working in fast-paced administrative environments

Schedule & Availability

Training Schedule: Monday to Friday, 9:00 AM – 5:00 PM EST

Regular Schedule: Monday to Friday, 10:00 AM – 6:00 PM EST

Ideal Candidate Profile

The ideal candidate is highly organized, responsive, detail-focused, and comfortable handling both recruitment coordination and linguist/vendor management responsibilities. They should be confident communicating professionally with linguists and internal teams while maintaining accuracy across administrative processes.