Litigation Secretary/Practice Assistant II (Century City)
Sheppard, Mullin, Richter & Hampton LLP is a global Am Law 50 firm seeking a Litigation Secretary/Practice Assistant II based in their Century City office. The role involves supporting litigation attorneys and paralegals with case management, document preparation, and administrative duties in a fast-paced environment.
Responsibilities
- Format, edit, and manage legal documents, including pleadings and discovery
- Schedule and coordinate depositions, court dates, filing deadlines, calendars, appointments, meetings, travel arrangements, and related planning
- Conduct conflict checks and handle new matters, including preparing engagement letters and managing client and case documents
- Work closely with attorneys and paralegals to prepare and file official correspondence using the Firm’s standards and procedures
- Communicate regularly with the team. Double check work product before presenting to attorney for review and again before sending or filing
- Must be available and able to work during core business hours
Skills
- A minimum of 1-3 years of litigation experience in a law firm
- Experience with private wealth and fiduciary matters
- Experience with document productions and e-discovery
- Strong working knowledge of Superior and Federal Courts rules and procedures
- Ability to handle multiple projects with changing priorities while working independently in a fast-paced environment
- Ability to work overtime, evenings, and weekends, as needed
- Possess excellent spelling, grammar, and punctuation skills
- Strong attention to detail, ability to prioritize tasks, and excellent time management skills to meet deadlines
- A high school diploma or equivalent is required, plus substantial and relevant work experience
- Must have proficiency in Windows 10, Microsoft Outlook, Excel, PowerPoint, Adobe Acrobat, Zoom, and Teams, and experience working with a document management system
- Must be able to quickly learn new skills and systems
- A bachelor's degree or some college is preferred
- A secretarial certification or ABA-approved paralegal certification is preferred
Company Overview
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