Marketing Administrative Assistant

Vedder Price's Chicago office is looking for a Marketing Administrative Assistant. The Marketing Administrative Assistant will assist with the Firm’s marketing activities by providing project management and administrative support to the 19-person marketing department serving nine offices.

Responsibilities

• Report processing and tracking for team leadership
• Departmental filing and organization, including print and electronic files
• Departmental accounting support (internal approvals, check requests, invoice processing, payment and tracking of expenses, reporting, etc.)
• Expense reimbursement for department members
• Management of Firm-wide promotional item program
• Management of Firm-wide photography program
• Coordination of departmental and other meetings, including technology and hospitality/meeting needs
• Collaboration with other firm departments to coordinate mailings, labeling and other projects
• Occasional support of marketing events (sometimes outside regular business hours), including printing marketing materials, updating files and providing on-site support
• General administrative support to department members
• Additional assignments from team leadership and other department members as needed
• Maintenance of departmental calendars, trackers, and shared resources
• Vendor coordination and inventory tracking related to marketing programs
• Support for internal communications, onboarding logistics, and process documentation

Skills

• One to three years of experience working with accounting departments and other administrative functions within a law firm or other professional services environment
• Position also requires the ability to work under pressure to meet strict deadlines
• Strong knowledge of Microsoft Office Suite, as well as an ability to grasp new technologies
• Bachelor's degree preferred

Benefits

• Bonus Program
• Retirement Planning
• Health and Wellness
• Paid Time Off
• Professional Development
• Employee Recognition
• Work-Life Balance
• Additional Perks

Company Overview