Marketing Administrative Coordinator

Teva Pharmaceuticals is a leading innovative biopharmaceutical company dedicated to addressing patients’ needs. The Marketing Administrative Coordinator provides comprehensive administrative support to the marketing franchise, primarily assisting Senior Director-level leaders and above, while also contributing to marketing projects.

Responsibilities

• Administrative support including responsibility for preparing expense reports and supporting travel bookings for Senior Directors and above as required
• Planning and calendar management including coordination of complex meetings and events such as booking meeting rooms, setting up logistics (registering guests, meeting materials, A/V, on-screen presentations, hard copy items, and catering if needed)
• Work with Facilities Management, IT, and Human Resources to organize new hire set-up: ordering equipment, securing workspace, and communicating with managers to ensure a smooth start for all new hires
• Assist in managing and executing ad hoc projects, ensuring tasks are prioritized and completed on time
• Track and prioritize project(s) in an evolving environment, with attention to detail, accuracy, and timeliness
• Keep key stakeholders informed throughout projects by providing regular updates on project status, identifying potential issues or obstacles, and working proactively to resolve them
• Maintain comprehensive project documentation, including project plans, status reports, and post-project evaluations
• Support Purchase Order Coordinator in the development of Statements of Work (SOWs) and purchase order creation
• Facilitate communication within project teams and across departments to ensure alignment and collaboration

Skills

• High School degree required
• Minimum of 1 years experience in a fast paced, business environment required
• Project management experience required
• Proficient skill level in MS Office including proficiency in Word, PowerPoint, OneNote, Excel, and Outlook required
• Strong proficiency in SAP system and Concur expense system required
• Excellent verbal, written, organizational and interpersonal skills required to reflect ability to perform and prioritize multiple tasks seamlessly with tremendous attention to detail required
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment required
• Highly resourceful team-player, with strong problem-solving skills and the ability to also be extremely effective independently required
• Bachelor's degree preferred
• Budget support experience preferred
• Previous Administrative experience supporting Senior Leadership, or Marketing Leadership preferred
• A minimum of 1 year experience in a pharmaceutical environment desirable
• Experience with SharePoint, Microsoft Suite of software preferred, SAP and ADP familiarity a plus
• Experience with meeting coordination and planning preferred

Benefits

• Comprehensive Health Insurance: Medical, Dental, Vision, and Prescription coverage starting on the first day of employment, providing the employee enrolls.
• Retirement Savings: 401(k) with employer match, up to 6% and an annual 3.75% Defined Contribution to the 401k plan.
• Time Off: Paid Time Off including vacation, sick/safe time, caretaker time and holidays.
• Life and Disability Protection: Company paid Life and Disability insurance.
• Employee Assistance Program
• Employee Stock Purchase Plan
• Tuition Assistance
• Flexible Spending Accounts
• Health Savings Account
• Life Style Spending Account
• Volunteer Time Off
• Paid Parental Leave, if eligible
• Family Building Benefits
• Virtual Physical Therapy
• Accident, Critical Illness and Hospital Indemnity Insurances
• Identity Theft Protection
• Legal Plan
• Voluntary Life Insurance
• Long Term Disability and more.

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