Marketing Assistant Account Executive

Kirvin Doak Communications is a national full-service agency for PR, marketing, social media and digital influence. They are seeking a dynamic and highly organized Assistant Account Executive to support the Marketing Account Director with project tracking, scheduling, and reporting, while managing client expectations and communications.

Responsibilities

• Manage client billing processes, including invoice review, reconciliation, and coordination with internal finance teams to ensure accurate and timely billing
• Create and maintain client-facing creative grids outlining asset specifications, run dates, creative due dates, and supporting notes to ensure clear timelines and successful execution
• Prepare creative agendas for client meetings and lead creative discussions, providing recommendations and driving next steps
• Ensure all creative assets are delivered to vendors accurately and on time, managing deadlines, specifications, and approvals to support seamless campaign execution
• Develop and manage creative assets for Google Ads campaigns from a digital-first perspective, including writing headlines and descriptions as well as coordinating and trafficking supporting assets such as Performance Max images, YouTube videos, logos, and other required formats
• Manage client expectations by communicating campaign and project status, maintaining rapport and resolving issues
• Day-to-day communications, fostering strong working relationships with internal and external associates
• Executing projects and plans – with the oversight of the Account Director, you will facilitate creative input briefs, guide external vendors and set expectations with the client to ensure timeliness and overall satisfaction
• Manage production/projects through to completion

Skills

• Requires an understanding of media planning and buying
• Strong written communication and presentation skills
• Personable, team-player committed to agency's vision
• Excellent time management and organizational skills with attention to detail and ability to organize multiple projects
• Must be flexible, dedicated, hardworking, diplomatic and highly organized
• The ability to maintain a high level of professionalism and confidentiality in a fast-paced environment is also required
• Bachelor's Degree (in marketing, advertising, business or related field)
• Familiarly with Microsoft Office programs, including Outlook, Word, Excel, PowerPoint
• Experience with Project Management tools (SharePoint, Workamajig, Asana) a plus

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Company Overview