Marketing & Event Coordinator

Counselwell is a leading community for in-house lawyers, offering networking opportunities and professional development resources. They are seeking a highly organized and creative Marketing & Event Coordinator to support event operations and marketing initiatives while ensuring a high-value experience for their members.

Responsibilities

• Support the planning, logistics, and execution of in-person and virtual events across Canada and the US, including dinners, socials, conferences, retreats, workshops, and webinars
• Assist with managing event timelines, guest lists, registrations, communications, and on-the-ground logistics
• Assist with coordination of venues, vendors, speakers, and partners
• Assist with event flows, event descriptions, run-of-show documents, speaker briefs, and internal checklists for both virtual and in-person events
• Prepare and update all event-related content on the website, including event pages, speaker information, registration details, and post-event uploads
• Build and schedule automated email sequences (e.g., confirmations, reminders, updates, follow-ups, surveys, recordings) for each event
• Attend select events to ensure seamless execution and a high-quality experience for members
• Draft and schedule engaging marketing content across social media channels, newsletters, event promotions, and community updates
• Assist with branding and design needs for events and marketing materials (experience with Canva is critical)
• Help maintain consistent messaging, voice, and brand presence across all platforms
• Support growth initiatives, including outreach campaigns, partnership promotions, and membership acquisition activities
• Support the onboarding and engagement of new members
• Serve as a helpful and responsive point of contact for member inquiries
• Help ensure members feel welcomed, supported, and connected to the community
• Update and maintain CRM records, membership data, event attendance tracking, and partner/sponsor information
• Ensure all member activity and event-related interactions are properly logged and organized
• Optimize workflows, templates, and processes across marketing, events, and community management
• Document processes to avoid duplication and wasted time
• Prepare reports, timelines, checklists, summaries, and documentation to keep projects on track

Skills

• 1 - 3 years of relevant work experience in event coordination, marketing, communications, or community support
• Strong interest in supporting and growing a community of in-house legal professionals
• Excellent organizational skills with exceptional attention to detail
• Experience using CRM systems or comfort learning new tools
• Strong writing and communication abilities
• Experience using Canva or similar design tools
• Experience with email marketing platforms, automation tools, or website CMS platforms
• Ability and willingness to travel for events across Canada and the US
• Comfort interacting with members, partners, and prospective sponsors
• High energy, positive attitude, and eagerness to learn and grow
• High School Diploma required; Bachelor's degree preferred
• Experience in the legal industry or with a community-driven business
• Experience with social media marketing, community management, or branding

Benefits

• 3 weeks vacation
• Flexible scheduling to support personal and family needs
• Remote work environment (travel required for events across Canada and the US)

Company Overview