Marketing Operations Coordinator
Houlihan Lokey, Inc. is a global investment bank specializing in various financial services. They are seeking a Marketing Operations Coordinator to provide administrative support, manage budgets, and assist the marketing operations team in achieving departmental goals.
Responsibilities
- Supporting the Co-Head of Marketing Operations with daily functions as it pertains to producing various reports, updating dashboards, and other administrative duties
- Track and manage the Marketing department’s budget by logging expenses and processing invoices with proper expense coding
- Budget coordination and reconciliation for the marketing team’s expenditures
- Maintain accurate financial records and prepare spending reports to support budget tracking and analysis
- Collaborate with vendors to assist with invoice processing and department allocation
- Work closely with cross-functional teams to ensure timely and accurate payments
- Review and validate credit card activity
- Organize and maintain financial documents, contracts, and vendor records
- Process vendor invoices, set up contractors for payment, and collect W-9s forms
- Other duties as assigned
Skills
- Strong organizational and time management skills with the ability to prioritize tasks, manage multiple deadlines, and operate proactively in a fast-paced environment
- Solid understanding of basic accounting principles and ability to analyze financial data to identify trends or discrepancies
- High attention to detail and accuracy in data entry, financial recordkeeping, and reporting
- Demonstrated ability to work independently and collaboratively to complete projects and advance departmental priorities
- Strong oral and written communication skills, with the ability to produce professional memos, reports, spreadsheets, and presentations
- Proficiency in the full Microsoft Office Suite of products, especially Excel (e.g., pivot tables, complex financial reporting), and ability to quickly learn new software tools
Benefits
- Discretionary incentive compensation
- Competitive benefits package
Company Overview
Company H1B Sponsorship