Medical Virtual Assistant (Insurance Verification & Authorization Specialist)
This is a remote position.
Virtual Rockstar is hiring a full-time Medical Virtual Assistant (Insurance Verification & Authorization Specialist) on behalf of a growing multi-location outpatient physical therapy practice in the Baltimore area.
This role is focused primarily on insurance verification, benefits review, and prior authorizations to help ensure patients are properly cleared prior to treatment and billing processes run smoothly. You will work closely with the internal team and insurance providers to maintain accurate patient insurance information and support a seamless patient experience.
This is an ideal role for someone who is highly detail-oriented, organized, proactive, and experienced in handling insurance workflows in a healthcare setting.
About the Practice
The practice is committed to providing personalized, high-quality care across three Baltimore-area locations, serving patients ages 12 and up with both traditional and specialized physical therapy services for orthopedic and spine conditions.
Their culture is guided by the values of Grit, Shoshin (Beginner’s Mind), Candor, Ownership, Engagement, and Enjoy the Journey, shaping how they support both patients and team members every day.
The practice already works with several successful Virtual Rockstars and is excited to welcome another team member.
Key Responsibilities
Insurance Verification & Benefits Review
Verify patient insurance coverage and benefits prior to appointments
Review eligibility, copays, deductibles, coinsurance, and coverage limitations
Update patient files with accurate and current insurance information
Ensure insurance information is entered correctly into the system
Prior Authorizations
Obtain pre-authorizations for medical procedures and therapy services as required
Track authorization status and follow up on pending requests
Maintain organized records of approved, pending, and expired authorizations
Communicate with insurance providers to resolve authorization issues or discrepancies
Insurance Coordination & Documentation
Liaise with insurance companies to clarify coverage details and resolve issues
Assist with insurance-related inquiries when needed
Maintain accurate documentation and ensure compliance with billing and coding requirements
Generate basic insurance and authorization reports for management review
Ensure confidentiality and HIPAA compliance at all times
Tools & Systems
Insurance portals and payer systems
PROMPT EMR system
Microsoft Office / Google Workspace
Communication platforms for phone and email support
Requirements
Experience in insurance verification and prior authorizations within a healthcare setting
Strong understanding of insurance benefits, eligibility, and payer requirements
Experience communicating with insurance providers via phone and portals
Excellent written and verbal English communication skills
Strong attention to detail and organizational skills
Ability to multitask and manage high-volume insurance workflows efficiently
Experience in outpatient healthcare or physical therapy settings is a plus
Benefits
Competitive salary commensurate with experience.
Opportunities for professional development and growth.
Work in a dynamic and supportive team environment.
Make a meaningful impact by helping to build and strengthen families across the Globe