Office Manager (Hybrid) – Arlon Graphics – Placentia, CA

Job title: Office Manager (Hybrid)

Company: Arlon Graphics

Job description: Description:

Arlon Graphics, LLC is a cast vinyl manufacturing company in the business of creating innovative material for visual expression. Founded in 1958, Arlon Graphics manufactures and markets high-quality pressure-sensitive materials for the fleet, architectural, digital imaging, and signage markets. Through more than 180 distribution partners across the globe, a growing number of strategically positioned sales offices and warehouses, and customer-centric operations, Arlon is recognized as a global leader in graphic films. We are a modern, global business with a long history, and certified as a Great Place to Work (R)

This position will work daily with key leaders in the global business on corporate projects and day-to-day key administration support and, in doing so, have an impact on making Arlon's processes more efficient and effective. You will have the opportunity to make your mark, be a key talent in our business and thrive in a Great Place to Work© certified company.

Executive Team Support

· Supports the Executive team in general business operations planning, organizing, and delivering as a team and supporting individual VPs on administrative tasks.

· Independently handles a wide variety of situations involving the administrative functions of the office that need not be brought to the attention of the executives.

· Research and manage special projects.

· Acts as a trusted advisor to the ALT members, handling special projects and ad hoc incoming requests as they arise.

· Arranges board of directors' meetings for Arlon President & CEO with shareholders EA. Contacts or replies to contacts from shareholder trust company, each contact must be handled differently, using judgment and discretion.

· Takes minutes/notes, noting commitments made by ALT during meetings and follows up as required on implementation.

· Ensures that requests for action or information are relayed to appropriate staff members.

· Interprets requests, helps implement action, and decides whether executive should be notified of important, or emergency matters as needed.

· Analyzes and creates office operating practices, such as record keeping systems, forms control, office layout, suggestion systems, budgetary requirements, and performance standards to create new systems or revise established procedures.

· Prepares reports including conclusions and recommendations for solution of operational and administrative problems. Tracks function progress in a weekly report.

· Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending meetings as required.

· Prepares slide decks and narratives for all executive team meetings including CEO All Hands, Board packs and other reporting.

· Organizes all meetings internal and external for the leadership team including event booking, agendas, and offsite activities, manages overall calendar for this team.

· Professional services invoicing – approve invoicing relating to budget areas managed by this position.

· Organization and maintenance of leadership team SharePoint files.

· Explore initiatives to enhance and improve day to day Operations e.g.: Corporate travel system, ALT Calendar.

· Actively seeks opportunities and proposes solutions; uses initiative and forward-looking

· Supports the office of the CEO, as required.
Legal Department Support

· Setup key legal templates in DocuSign.

· Review and approve incoming NDAs.

· With the VP, attend all legal review meetings to understand key areas of legal function to effectively support. Manage minutes and follow up on actions.

· Legal invoicing – approval invoices from Legal Tracker system.

· Escalate to VP, HR & Legal and Legal Counsel as required.

People, Culture & Talent

· Corporate Onboarding Program management.

· Corporate communications, draft and issue global Company Announcements as required.

· Coordinate and support collection and assembly of monthly Townhall Meeting slide decks.

· Budget, plan and manage corporate events as required for CA location and others as required.

· Community Support – research and liaison for corporate initiatives.

· Create, issue, and collate results of surveys to employees as required.

· Coordinate the global Leadership Development program(s) annually – event management, bookings, brochures, and communications.

Requirements:

· Bachelor's degree in Business, Communications, Legal or other relevant area.

· Minimum five (5) years of relevant work experience.

· Must be comfortable making decisions, exercise discretion and use independent judgment daily.

· Proficient in Microsoft Office ® suite; SharePoint and DocuSign experience an advantage.

· Strong typing skills –80wpm range.

· Excellent communication skills (writing, verbal, listening, presentation and interpersonal).

PM18

PI189325487

Expected salary:

Location: Placentia, CA

Job date: Mon, 22 Aug 2022 07:19:14 GMT

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