Operations & Engineering Systems Coordinator

Setup and Location: WFH
Work Schedule: 9:00 AM – 6:00 PM AEST | 7:00 AM – 4:00 PM PHT
Employment Type: Full-time

Ready to do work that actually excites you?
The client is seeking a highly organized, systems-driven Operations & Engineering Systems Coordinator to support business operations, streamline processes, and assist with technical and administrative functions. This role goes beyond a traditional Personal Assistant position — we are looking for someone who can help manage the overall business, take ownership of workflows, implement systems, support project delivery, and create
structured documentation while working closely with leadership. The ideal candidate will have excellent English communication skills, along with a strong working understanding of construction engineering and drafting. Exposure to mechanical systems and HVAC is highly preferred

Key Responsibilities
Business & Operations Support

Assist in managing day-to-day business operations and executive workflows

Coordinate tasks, schedules, and priorities across multiple projects

Support timekeeping, reporting, and resource tracking

Identify inefficiencies and recommend process improvements

Act as a key support partner in helping manage and organize the business

Systems & Process Implementation

Develop, implement, and maintain business systems and workflows

Create and manage company management plans and operational procedures

Support automation and digital transformation initiatives

Ensure alignment with industry standards and internal processes

Data, Reporting & Analysis

Build and maintain Excel-based tracking tools and dashboards

Develop reports using Power BI for business insights and decision-making

Monitor KPIs and operational performance metrics

Compliance & Documentation

Assist with implementation and maintenance of:

ISO 9001 (Quality Management)

ISO 19650 (Information Management / BIM

ISO 45001 (Occupational Health & Safety)

Create, format, and manage professional documentation including:

Policies & procedures

Reports and templates

Smart PDFs and structured documents

Technical & Project Support

Provide support to engineering and drafting teams

Coordinate documentation for construction and engineering projects

Assist in reviewing technical content and ensuring accuracy

Work with mechanical and HVAC-related documentation where applicable

Requirements
What You Bring
We’re looking for someone who:

Strong proficiency in:

Microsoft Excel (advanced level)

Power BI

Experience with:

Time tracking systems and reporting

Process improvement and system implementation

Familiarity with ISO standards (ISO 9001, ISO 19650, ISO 45001)

Excellent written and spoken English communication skills (clear and professional)

Strong understanding of construction engineering and drafting concepts

Highly organized with strong attention to detail

Ability to work independently and manage multiple priorities

Preferred Qualifications

Background in construction, engineering, or drafting

Experience in mechanical systems and HVAC

Familiarity with BIM processes or engineering workflows

Experience creating automated workflows or digital systems

Knowledge of project management tools or methodologies

Key Attributes

Proactive and solution-oriented mindset

Strong analytical thinking and problem-solving skills

Ability to translate business needs into structured systems

Comfortable working in a fast-paced, evolving environment

Ability to take initiative and support overall business management

What Success Looks Like in This Role

Efficient and well-organized business operations

Clear, structured documentation and processes in place

Reliable reporting and visibility into business performance

Improved workflow efficiency across projects

Strong support in managing both operational and technical aspects of the business

Benefits
Benefits
Why You’ll Love Working Here

HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)

Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)

Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!

Let’s Talk
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If you’re thinking “this sounds like me”—it probably is. Click apply. We can’t wait to meet you