Operations Manager, Contracts & Compliance

Description
Operations Manager, Contracts & Compliance

Phoenix, AZ | Remote

$85,000 - $90,000 + Annual Bonus Eligibility (Up to 5% of Base Salary) + Comprehensive Benefits + 16 Paid Holidays

Hiring range based on experience, skills, and qualifications.

Collaboration. Authenticity. Connection. Balance.

At Cohere, we believe community is the most valuable amenity. 

We do more than manage communities—we help create places where people connect, belong, and thrive. By partnering with some of the nation's most innovative master-planned communities, we create environments where residents build meaningful relationships, engage in shared experiences, and feel a true sense of home.

As Cohere continues to grow, so does the importance of the systems, processes, and partnerships that support our teams behind the scenes. We're looking for an Operations Manager, Contracts & Compliance to join our Corporate Operations team and help strengthen the operational foundation that allows our communities, and the people who serve them, to succeed.

In this role, you'll oversee critical functions that support the business, including contract administration, compliance coordination, legal operations support, business licensing, process documentation, and operational project management. You'll work closely with leaders across the organization to ensure agreements are executed accurately, compliance requirements are met, risks are proactively managed, and operational processes are scalable and effective.

This is an opportunity to make a meaningful impact on a growing organization by creating structure, driving consistency, and improving how work gets done across multiple teams. Your work will help ensure Cohere remains well-positioned to deliver exceptional service to our communities while continuing to grow with purpose.

If you're someone who enjoys bringing order to complexity, building efficient processes, and partnering with others to solve problems, we'd love to meet you.

Why People Choose Cohere  

The best communities are built by people who feel supported, valued, and empowered to do their best work. That's why we invest in benefits, time away, and professional growth that help our team members thrive both personally and professionally.  

Highlights Include:  
Medical coverage available on your first day  
Employer-paid dental coverage  
Vision coverage  
401(k) retirement plan  
Employer-paid Life Insurance, AD&D, and Long-Term Disability coverage  
Pet insurance options  
Employee Assistance Program with mental health, financial, legal, and family support resources  
Travel assistance and identity theft protection  
Complimentary will preparation services  
Generous paid time off  
16 paid holidays each year, including a Birthday Day and Volunteer Day, in addition to PTO  
Professional development and growth opportunities 
What You'll Do

Contract & Proposal Management
Manage the full proposal-to-contract lifecycle, including proposals, service agreements, amendments, and renewals 
Coordinate contract preparation and execution using approved templates and processes 
Serve as a liaison between internal stakeholders, external partners, and legal counsel 
Review agreements for accuracy, completeness, and alignment with approved proposals 
Maintain contract records, documentation standards, and renewal tracking systems 
Monitor contract deadlines, renewals, and terminations while coordinating follow-up actions with operational leaders 
Compliance & Risk Administration
Maintain business licenses, registrations, and corporate filings across operating markets 
Coordinate annual compliance requirements, renewals, and regulatory filings 
Support new community onboarding and market expansion efforts by ensuring compliance readiness 
Assist with insurance administration, renewals, and certificates of insurance 
Maintain compliance documentation and reporting records 
Legal Operations Support
Coordinate with internal leadership and external legal counsel on organizational legal matters 
Track legal requests, documentation, trademark renewals, and project timelines 
Maintain organized legal records and support risk management initiatives 
Participate in legal coordination meetings and monitor active matters 
Process Improvement & Operational Excellence
Develop and maintain workflows, SOPs, and process documentation 
Manage document retention standards and organizational filing systems 
Conduct audits to ensure documentation and compliance requirements are met 
Provide training and guidance on contract, compliance, and documentation processes 
Generate reports related to contract activity, compliance deadlines, and operational metrics 
Identify opportunities to improve efficiency, accountability, and consistency across the organization 
Team & Organizational Support
Serve as a resource to internal teams on contracts, compliance, and operational best practices 
Support a culture of accountability, collaboration, and continuous improvement 
Contribute to special projects and strategic operational initiatives 
Perform other duties as assigned
What We're Looking For
3-5+ years of experience in operations, contract administration, compliance, legal support, project coordination, or a related field 
Strong organizational skills and exceptional attention to detail 
Excellent written and verbal communication skills 
Ability to manage multiple priorities and deadlines in a fast-paced environment 
Strong analytical and problem-solving abilities 
High level of integrity, professionalism, and discretion 
Proficiency with Microsoft Office and document management systems 
Experience working with contracts, legal documentation, or compliance programs 
Familiarity with business licensing, insurance administration, or regulatory compliance 
Experience using workflow and document management platforms such as Monday.com, SharePoint, or similar systems 
Ability to work independently and collaboratively across teams 
Additional Requirements
Bachelor's degree in Business Administration, Operations, Legal Studies, or a related field preferred 
Experience in community management, real estate, homeowner associations, or related industries preferred 
Ability to occasionally travel for meetings, training, or company events, as needed 
Equal Opportunity Employer 

Cohere is an Equal Opportunity Employer committed to creating an inclusive workplace where all team members are valued and respected.