Operations & Project Coordinator

Position Summary

Grassy Creek Asset & Development (A&D) is seeking a highly organized, proactive, and detail-oriented Operations and Project Coordinator to support the Director of Development Operations and Managing Director, while driving coordination, organization, and execution across key departmental initiatives.

Grassy Creek A&D encompasses a diverse portfolio of businesses, including Asset Management (with Property Management), Construction & Development, Food & Beverage, Hospitality and Music. This role plays a critical part in ensuring alignment and progress across a wide range of projects and operational priorities. This position is ideal for someone who thrives in a fast-paced, operations-driven environment and enjoys being at the center of coordination across teams. This full-time, benefitted, year-round position offers an annual salary between $65,000 - $80,000, depending on experience and qualifications.

Responsibilities/Duties/Functions/Tasks

Executive & Administrative Support

•  Provide direct administrative support to the Director of Development Operations and Managing Director
•  Manage calendars as needed, schedule meetings, and coordinate internal and external communications
•  Prepare meeting agendas, capture notes, and track follow-up action items
•  Coordinate travel logistics and assist with expense tracking and reporting

Asset Management (including Property Management)

•  Assist with ongoing updates across properties and facilities as needed
•  Support tracking and communication of property and facility-related updates
•  Coordinate communication between Asset Management and Construction & Development teams, particularly related to CapEx projects
•  Help ensure alignment between operational needs and project execution

Construction & Development

•  Work closely with the Construction Manager to track active projects and priorities
•  Assist with sourcing materials, placing orders, and coordinating deliveries
•  Support invoice processing, coding, and coordination with the finance/accounting team
•  Coordinate with vendors, contractors, and suppliers as needed
•  Review project timelines and assist in tracking progress to keep projects on schedule
•  Coordinate with the interior design team throughout construction projects to ensure alignment on timelines, specifications, and deliverables

Marketing (Cross-Departmental Support)

•  Assist with marketing initiatives across multiple departments, including:
  •  Short-term rental program
  •  Food & Beverage entities
  •  Broader departmental and company-wide initiatives
•  Help coordinate timelines, deliverables, and communication between marketing and operational teams
•  Support execution of campaigns, promotions, and initiatives as needed
•  Assist with tracking marketing efforts and ensuring alignment with overall business goals

Project Coordination & Tracking

•  Maintain and update project tracking systems (e.g., Google Drive and Smartsheet) across all departments
•  Track deadlines, deliverables, and milestones across multiple concurrent projects
•  Proactively follow up with team members to ensure accountability and timely execution
•  Provide clear visibility to leadership on project status, risks, and updates

Operational & Organizational Support

•  Assist in streamlining workflows and improving internal processes
•  Organize and maintain centralized documentation, reporting systems, and project files
•  Prepare reports, presentations, and summaries for leadership review
•  Support invoice processing, coding, and communication with finance/accounting across departments
•  Support special projects and ad hoc operational needs as they arise

Required Skills & Experience

•  3–5+ years of experience in an operations, project coordination, or administrative support role
•  Strong organizational skills with exceptional attention to detail
•  Ability to manage multiple priorities across departments and timelines
•  Excellent written and verbal communication skills
•  Proficiency in Google Workspace and Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
•  Experience with project management tools
•  Strong problem-solving skills and a proactive, solutions-oriented mindset

Preferred Qualifications

•  Experience supporting senior leadership
•  Background in project management, construction, development or property management
•  Experience working across multiple business units or departments
•  Familiarity with budgeting, expense tracking, and invoice processing
•  Bachelor’s degree or equivalent experience