Operations & Technical Project Assistant (Amazon FBA + App Development) – Part-Time, Long-Term - Contract to Hire
I’m looking for a reliable, detail-oriented Operations & Technical Project Assistant to help keep multiple projects moving while I focus on other work from 8am - 6pm pst.
This is a non-coding, coordination-focused role designed to reduce bottlenecks, keep contractors unblocked, and ensure I receive clear, decision-ready action items when I’m available.
You will support:
An Amazon FBA business
Website improvements
A new software/app development project with contractors in different time zones
This is a long-term, part-time role with the opportunity to expand hours and responsibility over time based on performance and project needs.
Core Responsibilities
1. Technical & Project Coordination (Non-Coding)
Monitor communication from developers and contractors
When a contractor is blocked, identify what the blocker is and what is needed to move forward
Ask clarifying questions when technical requests are unclear
Use AI tools and research to help translate technical issues into plain English
Prepare concise summaries that clearly outline:
What is blocked
Why it is blocked
What specific action or decision is needed from me
Review my notes, messages, or voice notes and convert them into:
Structured action items
Task lists
Draft roadmap steps (for my review and approval)
Prepare clean, well-defined tasks that can be provided to contractors once approved
2. Amazon FBA & Operations Support
Monitor Amazon FBA shipments (typically one shipment weekly or every two weeks)
Update expected delivery dates in Seller Central as needed
Flag issues caused by discrepancies, delays, or missing information
Maintain shipment tracking and simple operational checklists
Draft operational messages or responses for review when appropriate
3. Project Management & Task Ownership (Required)
Maintain and keep up to date the project management and task tracking system used for this role
The initial system will be lightweight (Gmail, Google Sheets, Google Docs, or similar tools)
Ensure tasks, statuses, blockers, owners, and next steps are consistently tracked and current
Translate emails, notes, and conversations into clear, actionable tasks
Keep project information organized so progress and blockers are always visible
Provide daily or end-of-day summaries highlighting:
What moved forward
What is currently blocked
What actions or decisions are needed from me
Guidance on how the system is used will be provided, and a Standard Operating Procedure (SOP) can be supplied. You will not be expected to design the system from scratch, but you will be responsible for maintaining it accurately and proactively once it is in place.
4. Organization & Communication
Coordinate across multiple time zones asynchronously
Follow up with contractors to keep work moving between meetings
Help ensure contractor calendars remain productive by preparing tasks and requirements in advance
What You Are Not Expected to Do
Write or modify production code
Make final technical, architectural, or business decisions
Manage finances or sensitive account escalations
Your role is to clarify, organize, unblock, and prepare, not to decide or build.
Required Skills & Traits
Strong written English and clear communication
Highly organized and detail-oriented
Comfortable working asynchronously across time zones
Able to research, synthesize, and summarize information clearly
Comfortable using AI tools (e.g., ChatGPT or similar) to structure information and draft summaries
Proactive communicator who flags issues early rather than waiting
Nice to Have (Not Required)
Familiarity with Amazon Seller Central or e-commerce operations
Experience supporting developers or technical projects
Experience using task tools such as Trello, ClickUp, Notion, or similar
Work Structure & Growth Opportunity
Part-time: ~10–15 hours per week to start
Flexible schedule, primarily asynchronous
Some overlap with U.S. Pacific Time is preferred but not required
This role has the opportunity to expand to more hours and responsibility over time based on performance, reliability, and project needs.
How to Apply
Please include:
A brief overview of your relevant experience
Your time zone and typical availability
An example of how you would handle a situation where a developer says they are “blocked” but does not clearly explain why
Final Note
This role is ideal for someone who enjoys turning ambiguity into clarity, supporting technical and operational work, and helping projects move forward smoothly.
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