Part-Time Business & Personal Assistant (Remote)

Part-Time Business & Personal Assistant (Remote)

I’m seeking a highly organized, proactive, and discreet Part-Time Business & Personal Assistant to support a busy professional with a mix of personal logistics, seasonal business operations for an MBA admissions coaching practice, and occasional research-based special projects.

This is a high-trust, flexible role for someone who is dependable, resourceful, and able to work independently. The right person will help manage scheduling, intake, templates, deadline tracking, invoicing, travel, and personal logistics, while also helping create structure and reduce administrative friction across both business and personal life.

The principal works full-time and runs a boutique MBA admissions coaching practice on the side. The workload for the coaching business varies throughout the year: summer and fall are typically busier due to applicant support and admissions deadlines, while winter and spring are more focused on templates, systems, organization, and ongoing administrative support.

This role is ideal for someone who enjoys variety, can shift between recurring support and project-based work, and takes pride in being calm, thoughtful, and highly reliable.

Responsibilities

Business support

Manage scheduling for client calls, consultations, and follow-ups

Support intake and onboarding for new MBA coaching applicants

Build and maintain intake forms, call templates, feedback forms, trackers, and other repeatable systems

Track applicant deadlines and help ensure follow-through across the admissions process

Create and maintain school profiles and starter materials for applicants

Help source prospective applicant pools through research and pipeline organization

Process invoices, track payments, and support administrative follow-up

Keep business tasks, timelines, and next steps organized

Personal support

Manage personal calendar logistics

Coordinate personal travel, including flights, hotels, and itinerary changes

Schedule personal appointments and help manage day-to-day logistics

Track reminders, follow-ups, and recurring personal tasks

Help reduce day-to-day friction by staying ahead of open loops and logistics

Special projects

Conduct research related to personal investing goals

Support research into small business acquisition opportunities

Organize findings and present information clearly and succinctly

Assist with other administrative or research-driven projects as priorities evolve

Ideal Candidate

You are:

exceptionally organized and detail-oriented

highly dependable and strong on follow-through

comfortable working independently with minimal hand-holding

proactive and able to anticipate needs

calm and flexible when priorities shift

comfortable managing both personal and business-related administrative support

a strong written communicator

tech-savvy and comfortable with calendars, spreadsheets, forms, invoicing tools, and project trackers

trustworthy, discreet, and professional

Preferred Experience

Experience supporting a founder, consultant, coach, or small business owner

Background in operations, executive assistance, personal assistance, client support, project coordination, or similar roles

Experience building templates, trackers, forms, or internal systems

Strong administrative and organizational skills

Comfort with research and synthesizing information clearly

Familiarity with higher education, admissions, coaching, or professional services is a plus

Role Details

Remote

Principal is based in Boston

Candidates in the U.S. or internationally will be considered

Some overlap with U.S. East Coast hours is preferred

Part-time / fractional

Workload varies by season:

Summer/Fall: busier due to applicant support and admissions deadlines

Winter/Spring: lighter, with more focus on systems, templates, organization, and admin support

Compensation is competitive and commensurate with experience, location, responsiveness, and level of ownership.

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