Payroll Coordinator (Hybrid Remote) Temp to Hire#12430

Japanese Apparel company seeks a Japanese Bilingual Payroll Coordinator (Hybrid / Remote) / Temp to Hire-Santa Monica CA .

Location : Santa Monica CA

Employment Type : Temp to hire After a 23-month temporary period the position will transition to direct full-time employment.

Salary : $28 / Hour

Work Arrangement : Hybrid or / Work from Home ( Remote : Candidate must reside within reasonable commuting distance of the office location.)

Working Hours : 8 : 00am-17 : 00 or 9 : 00am-18 : 00 / Mon to Fri

Job Summary

This position is responsible for performing administrative duties in human resources function in accurate efficient

and timely manner including payroll processing benefit administration and personnel record filing. This position

also supports HR Manager in clerical HR-related tasks as requested.

Essential Job Functions

ーPayroll Administration

Compile or update payroll data such as pay rate personnel or personal information time & attendance records

benefit deduction while verifying completeness and accuracy.

Communicate and report any payroll information change tax information and other base data required for each

payroll to payroll outsourcing company in a timely manner by email fax or telephone.

Correspond to the employees regarding payroll inquiries and resolve payroll discrepancies by collecting and

analyzing data.

Reconcile payroll-related activity and interact with outsourcing companies to clear reconciling items& balance

current month-to-date and year-to-date payroll registers.
• Benefit Administration

Enter and update the employee information upon events using the benefits management system.

Act as liaison between employees insurance providers or brokers in enrollment or termination administration

and to resolve benefit related problems and ensure effective utilization of plans and positive employee relations.

Prepare benefits invoices reconcile against withholding reports and process for management review and

payment.
• Employee Hiring & Onboarding and Separation Administration

Support HR Manager in the hiring process including researching the appropriate recruiting sources initiating

background checks preparing documents for new hires and assisting new-hire orientation as well.

Conduct new hire orientation and process hiring-related paperwork ensuring that all hiring documents such as

I-9 and payroll documents for new hires are received in a timely manner.

Prepare and process all separation documents while contacting external vendors when necessary.
• Filing & Record keeping

Create employee files and file all personnel related documents including staffing recruitment training

grievances performance evaluations in each employees personnel and confidential folders.

Maintain historical human resource records by designing a filing and retrieval system & keeping past and current

records.

Administer workplace posters and notices ensuring that federal state and local employment posters and

subscriptions are ordered and posted appropriately in each office and store.

Support HR Manager in various projects relating to HR and benefit.

OTHER & MISCELLANEOUS :

Seeks constant improvement more efficient and less expensive ways and means in work processes.

Performs special projects and other miscellaneous duties as assigned by Management.

Maintains high ethical standards in the workplace.

Reports all irregular issues and problems to management for solution.

Maintains good communication with management office staff members and outside contacts.

Complies with all company policies and procedures.

Responsible for maintaining a clean and safe working area.

Other duties assigned.

Qualifications

High School Diploma and 2-3 years of hands-on experience in HR-related administration or equivalent

combination of education and experience.

Proficiency in Microsoft Office (Excel Word PowerPoint Outlook).

Familiarity with HRIS payroll systems and benefits management platforms (SAP Oracle ADP etc. a plus).

A minimum of 3 years of hands-on experience in payroll administration is required.

Experience working at an outsourced payroll agency is a strong plus.

Key Skills

Data Entry,Paychex,QuickBooks,Accounting,10 Key Calculator,Paylocity,Microsoft Excel,Payroll,ADP,Administrative Experience,Human Resources,Bookkeeping

Experience : years

Vacancy : 1

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