Personal Assistant for Founder - Contract to Hire
# **PERSONAL ASSISTANT (REMOTE, FULL-TIME) — GODMADE ENTERPRISES**
• *Salary:** $1,000–$2,000 USD/month (based on skill + experience)
• *Schedule:** Full-time • Sunday–Thursday (Friday & Saturday Off)
• *Time Zones Accepted:** UK / Europe / Africa / Dubai
• *Requirements:** MacBook + iPhone required
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# **ABOUT THE ROLE**
GodMade Enterprises is scaling aggressively — and to do that, the founder must operate purely in CEO mode.
Your job is simple:
• *Remove every operational, administrative, and logistical task from Isaac’s life and work so he can focus on sales, leadership, strategy, and execution.**
This is *not* a basic VA job.
This is a **mid-level, high-trust Personal Assistant role** working directly with the founder every single day.
You will manage his time, communications, priorities, workflow, content logistics, and business coordination — while also supporting the wider organisation.
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# **WHAT YOU WILL OWN (CORE RESPONSIBILITIES)**
## **1. Direct Founder Support (Top Priority)**
You will work extremely closely with the founder on:
- Managing all **WhatsApp, Email, Instagram, Telegram** communications
- Full **calendar & schedule management**
- Turning voice notes into structured tasks
- Weekly planning & workflow organisation
- Following through on all tasks and ensuring nothing is left incomplete
- Coordinating communication between Isaac and team members
- Tracking priorities, deadlines, deliverables, and ensuring accountability
- Booking appointments and arranging professional/personal meetings
- Travel research, booking, and itinerary management
- Ordering equipment, deliveries, and handling logistical admin
- Online purchases + subscription management
- Personal reminders & lifestyle admin
- Research tasks across business, travel, lifestyle, tools, and opportunities
- Organising files, documents, systems, and internal structures
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## **2. Content & Media Support (Daily)**
- Posting content across platforms (Instagram, LinkedIn, etc.)
- Preparing logistics for content days
- Collecting clips from editors and saving all files to Notion/Drive
- Reviewing editor outputs for accuracy (typos, wrong clips, missing overlays)
- Light coordination with editors & creative team
- Writing captions and drafting content in the founder’s voice (with training)
• Not required:* editing micro-clips — this is handled by the creative team.
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## **3. Business Operations Support**
- Supporting operational workflows inside the business where relevant
- Helping track deliverables and ensuring the founder has everything he needs
- Helping coordinate across projects and internal processes
- Supporting sales/marketing operations (light admin where needed)
- Preparing for weekly team meetings and aligning tasks
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## **4. Webinar & Sunday Support (Mandatory)**
Sundays are non-negotiable. This is our biggest operational day due to webinars.
You will support:
- Webinar reminders
- Link + page checks
- Coordination with the team
- Content scheduling
- Post-webinar organisation
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# **WHAT YOU WILL NOT DO**
- No in-person tasks
- No errands
- No office presence
- No filming or equipment handling
- No heavy technical implementation
This is a **remote-only** role requiring intelligence, organisation, and execution — not manual work.
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# **WORKING HOURS**
• *Full-time (8 hours/day)**
• *Sunday → Thursday**
(Friday + Saturday OFF)
Must overlap with UK time zone.
Accepted time zones:
- UK
- Europe
- Africa
- Dubai
• Rejected:* Americas, Pacific, Australia, any timezone significantly misaligned with UK hours.
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# **TOOLSTACK YOU MUST USE**
You must be comfortable with:
- Notion
- Google Drive
- Slack
- Telegram
- Fathom
- Google Sheets
- ConvertKit
- Skool / Circle
- Calendly
- Zoom
• *Bonus (not required):**
Basic Zapier familiarity.
---
# **NON-NEGOTIABLE REQUIREMENTS**
- MacBook (required)
- iPhone (required)
- Strong, clear English
- High attention to detail
- Fast execution
- Emotionally stable, calm, and reliable
- Excellent organisation
- Loyal & trustworthy with sensitive information
- Proactive — anticipates needs without waiting
- Able to work independently without constant supervision
- Stable high-speed internet + backup
---
# **THE IDEAL CANDIDATE**
You are:
- Sharp, structured, organised
- Extremely reliable
- Able to take control of communication and workflow
- Quick to learn and adapt
- Someone who thrives in a fast-moving entrepreneurial environment
- Someone who enjoys being the backbone that keeps the CEO focused and effective
- Mid-level in capability — not junior, not senior
If you enjoy solving problems, creating clarity, and keeping things moving — you’ll thrive here.
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# **COMPENSATION & TERMS**
- **$1,000–$2,000 USD/month** (depending on experience + skill level)
- Full-time role
- High-responsibility position
- 1-week paid trial
- Long-term potential (open contract length)
---
# **DAILY WORK STRUCTURE**
You will follow a clear daily rhythm:
### **Morning Check**
- Review communications
- Review schedule
- Update tasks & priorities
- Prepare Isaac for the day
### **Midday Check**
- Follow-up on tasks
- Coordinate with team
- Ensure schedule remains aligned
### **End-of-Day Report**
- What was completed
- What is pending
- Blockers
- Tomorrow’s top 3 priorities
---
# **HOW TO APPLY**
This is a high-responsibility, high-trust role.
To apply, follow these steps **exactly**:
### **Step 1 — Download Loom (Free)**
You can use either:
- The **Loom desktop app**, or
- The **Loom web browser recorder**
Both work perfectly.
### **Step 2 — Record a 5-Minute Video**
In one single take (no editing), record a **maximum 5-minute Loom video** answering the questions below.
Speak clearly, confidently, and naturally — this video is the primary way we evaluate:
- Communication ability
- Professionalism
- Personality fit
- Attention to detail
- Ability to follow instructions
### **Step 3 — Answer These 5 Questions in Your Loom Video**
• *1. What is your name, where are you based, and what time zone do you work in?**
(We need to confirm alignment with UK hours.)
• *2. Why do you believe you are an excellent fit for this Personal Assistant role specifically?**
(Highlight what makes you suited to a high-speed CEO environment.)
• *3. What past experience do you have that directly prepares you for this role?**
(Admin, executive support, communication management, task management, content support, operations — give examples.)
• *4. Describe a time you had to manage many moving parts at once. How did you stay organised and ensure nothing slipped?**
(We’re testing organisation, prioritisation, and calmness.)
• *5. Why do you want to work with GodMade Enterprises, and what does “proactive ownership” mean to you?**
(We want people who solve problems without waiting for instructions.)
### **Step 4 — Submit Your Video**
After recording, copy your Loom link and send it on the upwork platform
Make sure your Loom permissions are set to **Anyone with the link can view**.
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