Personal Injury Litigation Assistant (Virtual Assistant)

Company Description

The Ward Law Group, recognized as one of the Best Places to Work for consecutive years, is where your work truly matters. We serve our community with compassion and excellence, empowering our employees to deliver real results for our clients.
We foster a collaborative, innovative, and high-accountability environment where each team member contributes to meaningful outcomes. Our culture values faith, accountability, leadership, loyalty, and service — to our clients, teammates, and community.
Join a firm where professional growth meets purpose and where every role contributes directly to life-changing client results.
Headquartered in Miami Lakes, with offices in Manhattan and Orlando, The Ward Law Group is expanding nationally, with upcoming locations in New Jersey and Texas.

Job Description

Compensation: USD $1,000+ per month (based on experience)

 
If selected to move forward in the process, you will receive an email invitation to complete two next steps: a Willo video self-interview and a brief values assessment.
Please note that to ensure your application remains under consideration, both assessments must be completed within 24 hours of receiving the invitation.

Please submit your resume in English.
 
As a Virtual Assistant, you will work remotely from home as an independent contractor (health care benefits and paid time off is not provided).
Full-time availability is required for a 40-hour workweek with two days off. Depending on business needs, one weekend day may be included in your schedule.

Role Overview 
The Litigation Assistant plays a critical role in supporting attorneys throughout the litigation process within the firm’s personal injury practice. This position is responsible for managing litigation workflows, maintaining organized case files, coordinating deadlines, preparing legal documents, and ensuring timely communication with clients, courts, opposing counsel, and vendors. 
This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment, can manage multiple priorities simultaneously, and takes ownership of delivering accurate and timely work product. 
The Litigation Assistant must be comfortable handling high-volume litigation support responsibilities while maintaining strong communication, accountability, and client service standards.

Key Responsibilities

 
Litigation Support & Case Management 
Organize, maintain, and update electronic case files and litigation documentation  
Ensure all documents are properly named, saved, and filed within the case management system  
Maintain accurate and up-to-date case information, deadlines, and litigation activity  
Support attorneys throughout all phases of litigation preparation and case progression  
Drafting & Legal Document Preparation 
Prepare, draft, review, and electronically file litigation documents, including:  
Complaints  
Summonses  
Discovery requests and responses  
Notices  
Subpoenas  
Motions and related pleadings  
Ensure all filings comply with court rules, formatting requirements, and filing deadlines  
Coordinate service of process and track responses, objections, and deadlines  
Discovery & Litigation Coordination 
Assist with the organization, review, and management of discovery materials and exhibits  
Coordinate discovery-related communication with attorneys, clients, opposing counsel, and vendors  
Prepare materials and documentation for depositions, mediations, hearings, and trial preparation  
Schedule depositions, mediations, CMEs, hearings, and related litigation events  
Coordinate with court reporters, interpreters, clients, and opposing counsel regarding scheduling logistics  
Distribute calendar invitations, Zoom links, and related scheduling communications  
Calendar & Deadline Management 
Maintain and monitor litigation calendars, court deadlines, and scheduling requirements  
Track deadlines related to:  
Discovery  
Depositions  
Hearings  
Mediations  
Trial preparation  
Court filings  
Proactively communicate upcoming deadlines and scheduling updates to attorneys and team members  
Client Communication & Administrative Support 
Communicate professionally with clients regarding case status, litigation requirements, and scheduling matters  
Return client communications in a timely and professional manner  
Assist with gathering and verifying client information and documentation  
Maintain professional communication with judicial assistants, court personnel, opposing counsel, and vendors  
Operational & Administrative Responsibilities 
Save and organize court filings, pleadings, notices, and litigation correspondence  
Process litigation-related invoices and expenses as assigned  
Assist with maintaining accurate records within Litify and other case management platforms  
Support department organization, workflow efficiency, and overall litigation operations  
 

Qualifications

Previous experience as a Legal Assistant or Paralegal within Personal Injury litigation  
Experience drafting, preparing, and e-filing:  
Complaints  
Summonses  
Discovery documents  
Litigation pleadings  
Experience scheduling depositions, mediations, or other litigation-related events  
Fluency in both English and Spanish  
Strong organizational skills and attention to detail  
Ability to manage multiple deadlines and priorities in a fast-paced environment  
Strong written and verbal communication skills  
Proficiency with Microsoft Office and legal case management systems  
Ability to work collaboratively within a team-oriented environment  
Reliable attendance, professionalism, and accountability  
Preferred Qualifications 
Experience using Litify (Salesforce) and/or Filevine  
Experience with Florida state court e-filing systems  

Additional Information

Equipment Requirements: 
Computer:
Windows:Windows 10, Intel i5 (8th Gen+) or 2GHz and 8 cores
16 GB RAM
256 GB SSD

Mac:macOS 11 (Big Sur+), Apple M1 or Intel i5
8 GB RAM
256 GB SSD

Internet:
Connection: Wired Ethernet preferred; 5 GHz Wi-Fi acceptable
Internet Speed:30 Mbps download
15 Mbps upload
Latency (Ping): Under 100ms

USB noise-cancelling headset
Webcam for daily meetings
 
 
Work Environment 
Fast-paced, litigation-focused environment with high accountability standards  

Collaborative team setting with a strong emphasis on organization, responsiveness, and client service  

Requires the ability to prioritize competing deadlines and adapt to changing case demands