Personal/Executive Assistant-Remote

Job Title: Personal / Executive Assistant (Remote)

Company: Kaiser Elevator

Location: Remote

Reports To: Founder/CEO

About Kaiser Elevator

Kaiser Elevator is a forward-thinking company focused on innovation, efficiency, and high-performance operations. We value proactive thinkers, clear communication, and people who can anticipate needs before they arise. Our team operates in a fast-paced environment where organization, discretion, and emotional intelligence are essential.

Role Overview

We are seeking a highly organized and emotionally intelligent Personal / Executive Assistant to support leadership with day-to-day operational, administrative, and strategic tasks. This is a fully remote role requiring someone who is proactive, detail-oriented, and capable of managing multiple priorities while maintaining professionalism and discretion.

The ideal candidate has high emotional intelligence (EQ), strong communication skills, and the ability to anticipate needs, manage sensitive information, and keep our Founder/CEO focused on high-impact work.

Key Responsibilities

Executive & Administrative Support

Manage executive calendars, scheduling meetings, appointments, and travel logistics

Coordinate virtual meetings, prepare agendas, and document key notes and action items

Draft, edit, and manage emails, communications, and reports on behalf of executives

Organize digital files, documents, and internal information systems

Conduct research and compile information to support decision-making

Relationship & Communication Management

Serve as a professional point of contact for partners, clients, and team members

Use strong interpersonal skills to manage communication across different personalities and priorities

Handle sensitive or confidential matters with discretion

Strategic Support

Anticipate executive needs and proactively solve problems before they arise

Provide insights or suggestions to improve systems, scheduling, or communication processes

Assist with planning events, initiatives, or special projects

Required Skills & Qualifications

3+ years experience as an Executive Assistant, Personal Assistant, or similar role

Exceptional emotional intelligence (EQ) and interpersonal awareness

Strong organizational and time-management skills

Excellent written and verbal communication

Ability to manage confidential information with discretion

Highly proactive, self-directed, and reliable in a remote work environment

Proficiency with productivity tools (Google Workspace, Slack, Notion, or similar platforms)

Preferred Qualifications

Experience supporting founders or senior executives

Experience working in remote or startup environments

Strong problem-solving ability and resourcefulness

Familiarity with project management tools (Monday.Com and Slack)

Key Traits for Success

High emotional intelligence and situational awareness

Calm under pressure and adaptable in a fast-moving environment

Anticipates needs rather than waiting for instructions

Strong sense of ownership and accountability

Professional, trustworthy, and discreet

What We Offer

Fully remote work environment

Opportunity to work closely with leadership

A dynamic, growth-oriented team culture

Apply tot his job