Program Coordinator
BBA Consultants is one of Canada’s leading private consulting engineering firms, with over 45 years of experience serving the energy and natural resources industry. They are looking for a highly organized and proactive Program Coordinator to ensure engagements and programs run smoothly, coordinating participant communications and providing operational support during sessions.
Responsibilities
- Coordinate participant communications, including invitations, reminders, pre-work distribution, and follow-ups
- Support facilitators with timely communication, session details, and preparation needs
- Track attendance, maintain participant lists, and compile session feedback
- Provide operational support during virtual or in-person sessions (e.g., breakout rooms, basic tech support, meeting room setup)
- Schedule facilitator and coaches preparation calls, program sessions, and internal coordination meetings
- Maintain program calendars, timelines, and coordination tools
- Track program deliverables and communicate risks or timing issues to the Program Manager
- Coordinate logistics for virtual and in‑person delivery, including vendor management (e.g., venues/hotels, catering, A/V) and contract coordination
Skills
- Experience in program coordination, event planning, project support, or similar roles
- Experience managing logistics, scheduling, and communications
- Proficiency with virtual meeting platforms (Teams, Zoom) and Microsoft Office
- Ability to manage evolving priorities and tight timelines
- Comfort working in a bilingual environment; French is considered an asset
- Ability to travel occasionally for onsite program support
- Ability to lift and transport materials up to 25 lbs
- Comfortable with repeatable processes and tracking tools
- Comfortable troubleshooting common virtual delivery needs (e.g., meeting links, breakout rooms, basic A/V and screen‑sharing support)
Benefits
- Annual premium program for regular employees
- Onsite mobility premium
- Time bank
- Cellphone fee reimbursements
- Group insurance plan from the first day of employment, including disability insurance and a telemedicine program
- Retirement savings plan
- Annual vacation and sick leave
- Premium for employee referrals
- A vibrant social club with something for everyone
- A collaborative team that shares its ideas and knowledge
- Custom training and development plans
- Long-term hiring prospects
- A flexible schedules that combines office presence and working from home
- Friendly eco-mindful and high-tech workspaces
Company Overview