Project Coordinator
About Stronghouse
Strong on the Inside & Out. We know nothing's more valuable than what takes place on the inside of a home, the family moments that strengthen bonds. The lived experiences that shape communities.
We believe our customers’ attention should be on nurturing and enjoying their interests and their families, not on roofs, siding, or windows. Our job is to make sure that it never changes. The Project Coordinator provides essential administrative and organizational support to the Commercial Division. This role is responsible for maintaining accurate project files, coordinating permits, supporting pre-construction efforts, and ensuring documentation flows smoothly across the team.
Strong communication skills, organization and attention to detail are critical. The Project Coordinator keeps project records current, tracks permit status across multiple jurisdictions, prepares materials for client presentations, and supports the team with meeting coordination and administrative tasks. The right person for this role is detail-oriented, proactive, and takes pride in keeping information organized and accessible.
They communicate clearly, follow through on commitments, and understand that consistent, reliable coordination makes the entire team more effective.
Role Description and Expectations
Pre-Construction Support
Assist with client presentations, inspection reports, and pre-construction materials
Support estimating efforts by gathering project information
Track RFQs/bids and manage deadlines
Coordinate material samples with vendors and internal teams
Permit Coordination
Research municipal permit requirements to ensure compliance
Prepare and submit permit applications and required documentation
Process permit fees and maintain records
Track permit status and follow up with municipalities
Assemble permit packets and support final permit closeout after project completion
Team Coordination & Communication
Participate in project meetings and document action items
Coordinate team meetings and department events
Documentation & Project File Management
Maintain organized project files in CRM and related systems
Ensure required documentation is uploaded and complete
Draft, revise, and format internal documents and templates
Ensure documents meet company formatting and branding standards
Administrative Support
Provide administrative support to the Director of Commercial Operations
Prepare reports, presentations, and correspondence
Assist with travel coordination, onboarding, and CRM training support
Coordinate meeting schedules and presentation materials
Qualifications
2–5 years of project coordination or related experience
Construction, roofing, or commercial contracting experience preferred
Proficiency with CRM systems and Microsoft Office (Excel, Word, Outlook, Teams)
Preferred Skills
Experience with AccuLynx or similar construction CRM
Canva or document design tools
Familiarity with permit processes and building codes
Strong research, organization, and communication skills
Bilingual (English/Spanish) a plus