Project Coordinator for Creative Agency

Recess Studios is a brand agency built to challenge the expected. With offices in Portland and New York, we deliver end-to-end brand solutions, foundational development, consistent application across every touchpoint, and strategic amplification that drives impact. Our multidisciplinary team imagines worlds, crafts honest narratives, and creates experiences at the intersection of culture and commerce. We prize Good Honest Work by Good Honest People, building lasting partnerships through clear standards, tidy operations, and results that exceed expectations.

Job Overview

The Project Coordinator sits at the center of project execution. You will be responsible for keeping timelines tight, communication clear, and systems organized across multiple projects at once.

This role is ideal for someone who is highly detail-oriented, operationally minded, and excited to work within a fast-paced creative environment. You should be someone who brings structure to ambiguity, anticipates needs before they arise, and takes pride in keeping things running smoothly behind the scenes.

Key Responsibilities

Support Project Leads in day-to-day project execution across multiple workstreams

Coordinate internal and external meetings, including scheduling, agenda setting, and note-taking

Maintain project documentation across Airtable and project hubs, ensuring information is accurate, up to date, and accessible

Track deliverables and follow up with internal teams and freelancers to ensure deadlines are met

Coordinate communications with external partners, including freelancers, vendors, and on-camera talent, ensuring clarity on timelines, deliverables, and expectations

Support onboarding of freelancers, vendors, and talent, including contracts, documentation, and system access

Help manage day-to-day talent logistics and communication in partnership with Project Leads and Production, ensuring a high-touch and organized experience

Help facilitate clear communication between creative, production, and client teams

Qualifications

1 to 3 years of experience in a project coordination, production, or operations role within a creative agency, production company, or similar environment

Strong organizational skills with the ability to manage multiple projects simultaneously

High attention to detail and a strong sense of ownership over your work

Clear and professional communication skills, both written and verbal

Ability to stay calm and solutions-oriented in a fast-paced, deadline-driven environment

Familiarity with project management tools such as Airtable, Notion, Harvest, or similar platforms

Understanding of creative and production workflows

Proactive mindset with a willingness to step in and solve problems without being asked

Engagement Details

This is a freelance, project based role with variable scope depending on client and studio needs.

Compensation will be hourly or project based, commensurate with experience and scope of work.

Remote work is acceptable, with availability during core collaboration hours required.

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