Project Coordinator - Strategy & Brand Creative

NBCUniversal is one of the world's leading media and entertainment companies. The Project Coordinator, Franchise Strategy & Brand Creative, will assist in supporting multiple projects across various functional areas, gaining key project management skills while partnering closely with team members to ensure operational excellence.

Responsibilities

• Assists UP&E Franchise Strategy Operations Director per their direction and guidance: Supports the annual franchise planning processes and timelines, designed to ensure alignment across the business, capturing cross-functional feedback
• Supports the development of sales and resource tools to the global organization, coordinating timelines and delivery, including sell sheets, presentation decks, slates and other materials as required
• Maintains UP&E Resource Hub, ensuring currency and identifying opportunities for updates and refreshes
• Tracks embargo and UP&E product and retail launch and set dates
• Assists and coordinates the development of ongoing Franchise communication vehicles, e.g., newsletters, alerts, and the availability of new materials
• Ensures timely distribution of forward-looking internal and competitive slates to business leaders, including presentation-approved slates for broader business use
• Partners with regional franchise leaders to deliver sales materials for Key Partner Meetings (KPMs) globally
• Maintains the global master calendar
• Assists UP&E Brand Creative Operations Director per their direction and guidance: Works in partnership with operations leads to ensure seamless management of assigned guide and character art projects
• Assists with reviews of creative development with product design partners to ensure alignment in proof of concept, work in progress and creative rollout phases
• Supports development of agendas and presentation materials for creative review meetings (both internal and with vendors); compiles and sends recaps and feedback for continued work progression
• Liaison for legal, trademark and 3rd party partner approvals for creative projects, including all assigned creative deliverables
• Works closely with Global Asset Production & Management teams for seamless and timely posting of assigned creative deliverables
• Assists with creative guide audits and/or any research requested relating to guides posted on the asset management system over the lifecycle of the brand
• Assists all lead project managers with updates to project trackers, project management tools, budget trackers, and other ad hoc reports
• Recognizes sensitivity of studio assets and manages the watermarking, uploading, and distribution of assets to key internal stakeholders
• Collaborates with regions/vendors to localize assets based on business needs
• Maintains vendor list and annual vendor renewals across operations organization
• Supports project budgets, including budget planning, quarterly forecasting and pacing along with vendor set up, PO creation and invoicing
• Takes notes, helps to track agenda points, keeps meetings on track and on time and recaps next step
• Prepares and updates Keynote presentations to be used for meetings and other events
• Serves as member of Workfront task force team to develop the tool for broader Operations usage
• Contributes to the advancement and actualization of Universal’s diversity, equity, and inclusion commitments
• Additional duties as needed to meet business needs

Skills

• 1+ years of professional work experience, ideally in entertainment operations
• A team player prioritizing partnership, with the ability to follow instructions and follow through on projects
• Ability to work in a fast-paced environment with shifting/competing priorities and stretch assignments
• Effective communication, including speaking, writing and active listening as well as a professional presentation
• Basic project management skills, including project management software, note taking, scheduling, budgeting, attention to detail, time management, prioritization and multitasking abilities
• Proficient in MAC, including Keynote, PowerPoint, Teams, OneDrive/SharePoint, Outlook, Excel, and Word
• Must have unrestricted work authorization to work in the United States
• Must be willing to work in Universal City, CA
• Bachelor's degree
• Experience in Workfront is a plus
• Knowledge of Acrobat, Photoshop, Illustrator a plus

Benefits

• Medical, dental and vision insurance
• 401(k)
• Paid leave
• Tuition reimbursement
• A variety of other discounts and perks

Company Overview