Project Management Coordinator

CLD Physical Security Systems Inc. is a leading supplier of high-security fencing and gate systems for critical infrastructure projects. The Project Management Coordinator will coordinate a portfolio of projects, manage timelines, and ensure effective communication between teams and stakeholders in the US and UK.

Responsibilities

• Facilitate Communication: Serve as the bridge between project managers, engineering, production teams, suppliers, and stakeholders, ensuring information flows smoothly
• Schedule & Meetings: Organize project meetings, prepare agendas, manage logistics, and ensure action items are followed up on
• Resource Coordination: Help schedule team members and ensure they have necessary supplies, materials, and equipment for tasks
• Monitor Progress: Track daily task completion, project milestones, and timelines, escalating issues to the Project Director
• Documentation: Maintain and update project files, reports, plans, and technical documents, keeping everything organized and current
• Status Reporting: Prepare and distribute regular progress reports, status updates, and meeting minutes for management and stakeholders
• Project Planning Support: Assist with defining project scope, objectives, and detailed planning activities
• Budget & Cost Tracking: Monitor project expenses, process invoices, and assist with cost-saving measures
• Risk Management: Identify potential problems, document risks, and support the implementation of mitigation strategies
• Production Workflow: Coordinate tasks to keep the manufacturing workflow on schedule, ensuring quality standards are met
• Efficiency Improvements: Identify opportunities to improve production efficiency, quality, and service delivery
• Vendor & Supplier Liaison: Coordinate with external contractors, suppliers, and third-party vendors as needed

Skills

• Experience in Project Coordination and Project Management, including the ability to support multiple projects simultaneously, organize tasks and ensure on-time project delivery
• Proficiency in Asana project management software, Business Central ERP, and Microsoft Office Suite
• Strong analytical skills to assess project progress and identify areas for improvement
• Excellent communication and cultural awareness skills to liaise effectively with global team members, stakeholders, and clients
• Detail-oriented with strong organizational and time-management abilities
• Bachelor's degree in business administration or related field or certifications in CAPM or PMP preferred
• Experience in security or construction industries is a plus

Benefits

• Healthcare
• PTO
• Benefits package
• Flexible work-from-home arrangements (negotiable based on performance)
• Growth opportunities within a rapidly expanding international business

Company Overview