Project Management Specialist | Remote Systems & Program Execution
This is a remote position.
Do you enjoy keeping projects moving, aligning people and systems, and turning complex coordination into seamless execution? Want a role where your organization and follow-through directly support programs that make a real impact? You’ll have the flexibility to work remotely, support a growing team, and help deliver initiatives that matter. If you’re detail-oriented, proactive, and thrive in a fast-moving, multi-project environment, this opportunity could be a perfect fit for you.
Our Story Starts with People Like You
The two founders, best friends, were running businesses that needed great talent fast. So, they started building remote teams across countries like the Philippines, Colombia, and India. Not only did it work, it thrived. They realized that talent isn’t limited by geography. With today’s technology and high-speed internet, we’re able to build high-performing global teams that support businesses across the U.S. So ClearDesk was born.
Today, ClearDesk helps U.S. businesses grow by building world-class remote teams. We don’t just connect talent; we manage the entire experience, from recruiting to retention. And while we help clients thrive, we also stay deeply committed to helping our remote team members build real, lasting careers that support their lives and their families.
That’s where you come in.
The Role: Project Management Specialist
Imagine being the central hub that keeps everything on track. You’re not just updating spreadsheets, you’re coordinating volunteers, aligning teams, and ensuring projects run smoothly from start to finish. When new inquiries come in, you match them to the right opportunities. When deadlines approach, you’re already following up and keeping everyone aligned. When systems need improvement, you step in and make them better.
You don’t just track tasks, you create structure and momentum. You keep communication clear, ensure nothing falls through the cracks, and help projects move forward on time. And when priorities shift, you adapt—refining processes and keeping the team focused and efficient.
What Your Days Might Look Like:
Volunteer Coordination
Respond to messages from people and groups who want to volunteer
Collect important details like group size, skills, and preferred dates
Keep records of all volunteer inquiries and schedules
Match volunteers with the right activities based on their skills and availability
Schedule visits and confirm all details ahead of time
Share important information like directions, expectations, and tasks
Make sure all required forms are completed before visits
Coordinate with staff to prepare for upcoming volunteer activities
Send thank-you messages and surveys after visits, and keep records updated
Administrative Support
Assist the leadership team with daily tasks
Organize files and keep digital documents easy to find (Google Drive)
Help create and maintain internal guides and processes
Research and set up better ways of working when needed
Keep systems and documents updated and organized
Project Coordination
Help manage different projects across volunteers and programs
Update and track tasks using tools like Monday.com
Monitor deadlines and make sure projects stay on schedule
Communicate with team members and external partners
Prepare notes and documents for planning
Follow up to ensure tasks are completed on time
Systems & Tools Support
Help manage and maintain tools like Monday.com and Salesforce
Learn and use new tools as needed
Support onboarding and help the team adapt to new systems
Set up dashboards and tracking systems to improve workflows
Who We Think Will Thrive in This Role:
You can manage multiple projects, timelines, and stakeholders at once
You’re highly organized, detail-oriented, and reliable with follow-through
You’re comfortable with project management tools and quick to learn new systems
You communicate clearly with teams, partners, and volunteers
You stay proactive, keep things moving, and adapt under pressure
You are willing to work in a US time zone schedule.
You can secure the required technical setup, including:
At least a 720p HD webcam
A noise-canceling headset
A primary internet connection of at least 25 Mbps
A backup laptop, backup internet device, and backup power source
A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM
A backup computer with at least Intel Core i3 and 4 GB RAM
Why ClearDesk?
Because we believe work should be meaningful, even from home.
At ClearDesk, you’ll work with clients who respect your time and value your skills. You’ll join a remote-first team that genuinely supports you, and you’ll see the impact of your work in real, tangible ways that matter to the people you work with.
We don’t just want you to do your job. We want you to grow with us, stay with us, and feel proud of the difference you’re making.
Here’s what you can expect from us:
We pay you fairly and on time
We provide prepaid HMO coverage for your peace of mind
We help you grow with tools, training, and honest feedback
We celebrate your wins
And above all, we actually care
Ready to be part of something that matters?
Apply now and start your journey with ClearDesk.
Important Reminder: ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, please ensure that all communications are conducted through emails originating from (@cleardesk.com or @cleardeskteam.com).