Project Site Administrator

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Recruiting Delivery Lead at Meridian Technologies

Project Site Admin

Locations:
Clarksville, TN

Work Schedule + Time Zone: M-F 6:30AM - 5:00PM CST

Job Description:

The Site Administrator candidate will be responsible for overseeing the administrative and operational function of a construction sites office, ensuring smooth workflow and supporting the client’s Site Construction Management Team. This role involves managing office staff, handling communication, document control - maintaining construction and QA/QC documentation, correspondence, Request for Information and Change Order logs, and assisting with site procurement and material management.

Essentially they act as a bridge between the site and the home office, facilitating efficient project execution.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Actively supports client’s commitment to safety, its Life Saving Rules and Stop Work Authority

Coordinates and leads activities of document control to ensure on-time delivery of revised drawings to/from the contractor for multiple projects

Partners with the project management team to ensure consistent document control practices and procedures are used by all project document controllers

Ensures project schedules are met with regard to processing documents

Understands internal and external metadata requirements - Recommends improvements to process.

Assist in arranging staff housing and site visits of leadership team

Assist in site orientation and safety audits as directed by HSES lead

Leads site setup and demobilization for construction phase of project

Leads progress of project handover requirements for hard and soft copy documents upon project completion

Establishes and maintains a project archiving strategy for hard copy project documents

Tracks distributions of project related material

Supports global multi-office execution by maintaining interfaces between CM personnel and project teams in different offices

Record, Issue and File minutes of meetings to document discussions and action items

Create purchase requisitions, change orders for processing. Manage and review invoices for accuracy and approval

EDUCATION AND EXPERIENCE

High school diploma or equivalent required

4+ years experience in Engineering related Document Management

College degree is not required

Proficient with Google Workspace

KNOWLEDGE,

SKILLS AND ABILITIES

Ability to effectively manage large and complex tasks

Excellent communication and coordination skills

Ability to interact effectively with other entities / disciplines / departments / projects

Strong organizational and people management skills

Evaluate difficult issues and ability to implement corrective actions

Understand the basics of: air separation units, backup systems, water treatment.

Technically capable

Construction admin experience is required in addition to document control

Mastery of Google suite of products

Consulting Solutions and its family of companies is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

If you are a person with a disability needing assistance with the application or at any point in the hiring process, please contact us at: mark
Seniority level
• Seniority level

Mid-Senior level
Employment type
• Employment type

Contract
Job function
• Job function

Administrative and Management
• Industries Oil and Gas

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