Project Specialist

When our values align, there's no limit to what we can achieve.
 
At Parexel, we all share the same goal - to improve the world's health. From clinical trials to regulatory, consulting, and market access, every clinical development solution we provide is underpinned by something special - a deep conviction in what we do.
Each of us, no matter what we do at Parexel, contributes to the development of a therapy that ultimately will benefit a patient. We take our work personally, we do it with empathy and we're committed to making a difference.

Project Specialist

Project Initiation Management
Ensures tools are set-up according to SOPs and work instructions (for example, Project Management Plan, SOP list, TIME task codes list, Team list, Project View)

Setup of Project Specific Training in LMS

Works with PL to create an initial schedule and resource plan in Project View

Assists with drafting a consistent and coherent project management plan, including coordinated planning of the different project activities and input from the different functions  

Project Execution and Control Management
Responsible for reporting and analysis and for highlighting issues for project team

Maintains the project schedule and resource changes with input from Project Lead

Prepares portions of the monthly management and dashboard reports

Updates and maintains project tracking databases, compiles data for reports, and other project-related materials

Organizes incoming and outgoing correspondence for project management
 May be responsible for managing project document storage

Responsible for updating the project plan as needed and collaborating with the PL/TL to execute the plan.

May provide technical support to the Project Lead/Project Manager/Technical Lead and project team through the use Microsoft Word, Excel, ProjectView, and internal PAREXEL systems

Project Meeting Management
Supports preparation of required information for various project meetings

Reporting of owned responsibilities during meeting attendance

Support tracking and follow-up of action items.

Distributes agendas prior to meetings, and prepares and distribute minutes of internal and client meetings

Promotes communication among team members

Project Financial Management
Responsible for collating monthly project financial metrics

Reviewing TIME reports against allocated/budgeted time

Reviewing and processing pass through cost invoices
 Interacts with Independent Consultants to collect timesheets and processes invoices for payment

Project Closure Management
Collaborates with PL/PM/TL on ensuring that documents are archived and final work handed over to the sponsor

Closes all project systems and interfaces upon project end 

Key Competencies
Planning – Beginner

Project Execution – Beginner

Project Fulfillment – Beginner

Financial Acumen – Beginner

Risk Management – Beginner

Quality Focus – Beginner

Influencing and Leading Teams – Beginner

Communication – Basic

Accountability – Basic

Emotional Intelligence – Beginner

Customer Focused Leadership – Beginner

Decision Making – Basic

Technical Knowledge – Basic

Knowledge and Experience:
Initial years of experience in a similar role preferred

Extensive working knowledge of the English language

Education:
Bachelor’s degree in a science-related field, with an advanced degree desirable

PMP or equivalent desirable

Shift: 12:00 to 9:00 PM
Location: Remote- India