Proposal Manager

Proposal Manager
Department: Business Development
Employment Type: Full Time
Location: Remote - USA
Reporting To: VP, Government & MCO Partnerships
Compensation: $100,000 - $120,000 / year

Description
Impruvon simplifies and automates medication management for care teams in group homes, assisted living, behavioral health, and long-term care environments. Our platform is used across 20+ states and trusted by providers, state agencies, and pharmacies alike. By combining hardware, software, and proactive workflows, we help reduce errors, eliminate liabilities, and improve care delivery. We support care organizations including IDD providers, assisted living operators, and behavioral health programs. We are a high-growth, mission-driven company building tools that directly impact lives.

Your work at Impruvon will directly influence how state and federal governments and Medicaid health plans modernize care for people with intellectual and developmental disabilities, mental health needs, and aging populations.

About the Role

We are hiring a Proposal Manager to help scale our government and healthcare business development efforts. This role will focus primarily on state government procurement , with federal and health plan opportunities playing a secondary but important role.

Your mission is to lead proposal execution post-solicitation, using your expertise, Impruvon’s AI-enabled tools, and cross-functional collaboration to deliver high-quality submissions. You will coordinate closely with teams across growth, operations, and leadership, including the Executive Team.

You’ll also support market surveillance and capture research, helping identify and analyze upcoming opportunities, procurement trends, and strategic targets. Research will inform proposal positioning, timing, and pursuit decisions.

We’re looking for someone experienced in proposal monitoring, drafting, and coordination, who is comfortable using tools like generative AI and automation to increase efficiency and accuracy. You’ll manage the proposal calendar, oversee proposal timelines, and help establish repeatable workflows that support several high-quality submissions each month.

Key Responsibilities
Capture Support

Support ongoing market surveillance with a primary emphasis on state government and health plan procurements

Monitor government and healthcare markets for RFIs, RFPs, funding signals, policy changes, and early indicators of upcoming solicitations

Drive drafting of public comments at both the state and federal level for policy documents such as waiver applications (e.g. 1915c, 1115)

Conduct research using AI tools and procurement platforms to analyze trends, vendor landscapes, contract vehicles, and budget data

Provide insights and recommendations to help guide bid/no-bid decisions and pursuit prioritization

Assist in aligning opportunity insights with company strategy and public sector growth priorities

Proposal Execution

Drive proposal drafting and formatting using AI-assisted content generation and existing templates

Manage proposal timelines and ensure high standards of formatting, compliance, and accuracy

Coordinate cross-functional input across sales, product, operations, and leadership—with guidance from the VP

Assemble compelling, compliant proposals aligned with government requirements and Impruvon’s positioning

Strategic Collaboration and Process Improvement

Collaborate with Enterprise Sales on pipeline reviews and proposal planning

Contribute to evolving AI-enabled market monitoring and proposal workflows to improve efficiency and insight quality

Help maintain and improve reusable proposal and research content libraries

Key Performance Indicators (KPIs)

Timely identification and qualification of relevant RFIs and RFPs

On-time, error-free proposal submissions with high formatting and compliance quality

Consistent delivery of 3 to 4 AI-assisted proposal drafts per month

Demonstrated usefulness of research and monitoring in supporting informed bid decisions and prioritization

Contribution to improvements in pipeline visibility, timing, and capture workflows

High relevance and reusability of proposal and research content

Skills, Knowledge, & Experience
Requirements

5+ years of experience in government or health plan procurement, proposal management, capture support, or RFP coordination

Strong writing skills with experience developing compliant, well-structured government proposals

Demonstrated ability to manage the full proposal lifecycle, including:
RFP schedules and deadlines

Compliance matrices and formatting

Collaborative review cycles (e.g., pink/red team reviews)

Portal submissions through standard government or healthcare solicitation systems

Familiarity with state procurement portals and tools (e.g., GovWin, SAM.gov, BidNet, Bonfire, etc.)

Experience using AI or automation tools in research, writing, or monitoring workflows (e.g., ChatGPT, Jasper, Notion AI)

Exposure to public-sector healthcare, Medicaid, or IDD preferred 

Experience supporting proposals in health tech, healthcare software, or healthcare services environments strongly preferred

Experience working closely with sales or revenue teams to support deal cycles or contract wins

Self-starter who thrives in a fast-paced, collaborative environment

Startup-ready mindset with strong organizational skills, comfort with ambiguity, and a proactive approach to workflow improvement

Able to work independently and collaborate effectively in a remote team

Exceptional command of grammar, professional tone, and executive-level clarity in written responses, including attention to detail, formatting, and compliance

Willing and able to travel up to 25% for conferences, events, and partner meetings across the U.S.

Nice to Have

Experience in government contracting (local, state, or federal)

Familiarity with government procurement documents (SOW, PWS, SOO) and formatting standards

Understanding of long-term care, IDD services, assisted living, residential behavioral health, or healthcare technology

Experience with grant writing or grant-based funding proposals is a strong plus

Benefits
At Impruvon Health, we know our people are our greatest asset. We provide a benefits package designed to support your well-being and growth, including:

Competitive compensation aligned with experience

100% company-paid medical coverage (base plan)

Dental & vision available

401(k) retirement plan

Company-paid life, AD&D, STD & LTD insurance

Lifestyle Spending Account (wellness, personal use, and company swag)

Flexible PTO + company holidays

Flexible, remote-friendly work environment

Opportunity to own and grow a critical function within the company

Mission-driven work with real impact on vulnerable populations

Why Join Us

Working at Impruvon Health means being part of a mission-driven, passionate, and collaborative team. Every role contributes to improving lives and reducing risks in care settings across the country. Your expertise will help ensure we can continue to innovate, grow, and deliver on our promise of safer, smarter care.