Qualitative Research Participant Coordinator - Part-Time Temporary Position

Hanover Research – Research Participant Coordinator, Qualitative Research – Part-time Temporary Opportunity

Arlington, VA

Remote Opportunity

Hanover Research seeks a Part-Time Temporary Research Participant Coordinator (RPC) to support the Higher Education Qualitative Research team. The RPC contributes to applied qualitative research that supports colleges, universities, and higher education organizations across a wide range of strategic and operational topics. The RPC plays a foundational role in enabling high-quality qualitative insights by ensuring participant recruitment and logistics are executed accurately, efficiently, and professionally.

The Research Participant Coordinator will be responsible for coordinating participant recruitment and study logistics for in-depth interviews, focus groups, and other qualitative studies. The Research Participant Coordinator works closely with qualitative researchers, project leads, and (when applicable) external panel vendors to manage recruitment workflows, maintain accurate tracking systems, and proactively communicate with both internal stakeholders and external research participants. This position requires strong attention to detail, excellent written communication skills, and careful handling of participant information in alignment with data privacy best practices.

Responsibilities

Participant Outreach & Screening

Review project goals and target audiences and support outreach strategies to reach suitable participants

Build and manage participant/sample lists in line with project requirements

Field screening instruments (within Calendly)

Recruit participants via email and, when necessary, phone outreach

Participant Tracking, Data Hygiene & Documentation

Maintain up-to-date, accurate systems to track participant status, eligibility, outreach status, and scheduling status

Ensure clean, secure handling of participant data (including removing duplications, version control, and consent documentation)

Study Logistics & Internal Coordination

Provide proactive recruitment and fielding updates to internal project team members

Draft and proofread participant communications (outreach emails and participant questions)

Monitor project status, troubleshooting recruitment challenges, and escalating risks early with appropriate context and recommended next steps

Coordinate with external recruitment vendors as needed

Use recruitment and scheduling tools to support smooth participant recruitment

Qualifications

Highly organized with the ability to manage multiple projects simultaneously and prioritize effectively

Excellent attention to detail and follow-through

Ability to work independently with minimal supervision while remaining communicative and proactive

Strong interpersonal skills and professionalism when interacting with research participants

Strong written communication and proofreading skills

Ability to anticipate needs, identify issues early, and propose practical solutions

Comfort handling sensitive information with discretion and care

Proficient in Microsoft Office, especially Excel

Comfortable learning new systems and tools

Familiarity with qualitative research processes or participant recruitment workflows is a plus

Education Requirements

Bachelor’s degree (or equivalent experience) preferred

Experience Requirement

0–3 years of relevant coordination/recruiting/scheduling experience a plus

Familiarity with higher education institutions and the higher education landscape a plus

Work Schedule & Availability (Temporary Role)

Expect to work up to 30 hours per week, with flexibility on specific hours worked based on project needs. Hours are flexible, with occasional time-bound needs. Kickoff calls occur 1–2 days per week, often between 10:00 AM and 2:00 PM ET; we aim to coordinate timing to support team availability.

Location

USA Remote

Office is located in Arlington, VA

#Remote #LI-Remote

Compensation

Hanover Research strives to create compensation and benefits programs that are competitive, equitable and fair. The compensation range for this opportunity at the company is $25.00-$35.00 per hour . Please note this compensation range is contingent on the candidate’s job-related knowledge, skills, and experience. 

How to Apply

If you are interested in the prospect of working for a dynamic, growing company, we encourage you to submit your resume and cover letter. If available, you may also include a short professional writing sample (1–2 pages preferred).

Hanover strives to be accessible to all users and job seekers. If you are a qualified individual with a disability and need assistance in accessing our website or completing a job application, please contact Hanover Research at 202-559-0050 or via email recruiting@hanoverresearch.com All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.     

About Hanover   

Hanover Research provides high-quality research & analytics through a cost-effective subscription model that helps corporate, higher education, and K-12 executives make informed decisions, identify and seize opportunities, and heighten their effectiveness. To learn more about Hanover Research, visit www.hanoverresearch.com.  

Hanover Values  

Business Building – We build our business quickly and intelligently and we help our clients do the same  

Thought Leadership and Innovation – We strive constantly to deliver better information in a better way  

Service – To our clients and our community, service is our guiding principle  

Leadership and Mentorship – Our talent is our greatest asset, and we hope to help our people be their best  

Firm Citizenship – We are optimists who believe there are endless possibilities for our company and ourselves  

Hanover Research provides equal employment opportunities to all employees and applicants for employment without regard to their race, color, creed, religion, national origin, gender, sexual orientation, gender identity or expression, disability, veteran status, age, marital status, familial status, genetic information, or status with regard to public assistance, or membership or activity in a local human rights commission, any other characteristic protected by applicable federal, state, or local law. You can learn more on our Equal Employment Page.