Real Estate Executive Assistant

Bilingual Real Estate Executive Assistant (Remote)
Location: Remote
Salary: USD 1,500 + Performance Bonuses
Benefits: 10 days PTO, Annual Appraisal, Career Growth Opportunities, Healthcare Benefits
Schedule: U.S. Hours
About the Role
SmartScale360 is looking for a highly organized and proactive Bilingual Real Estate Executive Assistant to support real estate executives with administrative, operational, and client-facing responsibilities. 
This role requires fluency in English and Spanish and involves managing calendars, communications, transactions, documentation, and day-to-day business operations to ensure seamless support for a fast-paced real estate business. Key Responsibilities:
Manage executive calendars, appointments, scheduling, and daily priorities
Handle email correspondence, phone calls, and client communications in both English and Spanish
Coordinate real estate transactions, contracts, disclosures, and documentation
Maintain CRM records, databases, and lead tracking systems
Assist with listing management, marketing coordination, and property-related administrative tasks
Coordinate with clients, agents, lenders, title companies, and other stakeholders
Prepare reports, presentations, and business documents as needed
Support operational projects and ensure timely completion of tasks and deadlines
Tools & Systems:
CRM platforms (e.g., Follow Up Boss, Salesforce, HubSpot, KVCORE, or similar)
Transaction management systems (e.g., Dotloop, SkySlope, DocuSign)
Communication tools (e.g., Slack, Zoom, Google Workspace, Microsoft Office)
Real estate listing platforms and MLS systems
Project management tools (e.g., Asana, Trello, Monday.com, ClickUp)
Ideal Candidate:
Fluent in English and Spanish (written and verbal)
Highly organized, proactive, and detail-oriented
Strong communication and client service skills
Experience supporting real estate professionals or executives
Comfortable managing multiple priorities in a fast-paced environment
Tech-savvy and able to learn new systems quickly
Required Qualifications
Proven experience as an Executive Assistant, Virtual Assistant, Real Estate Assistant, or similar support role
Fluency in both English and Spanish with excellent verbal and written communication skills
Experience managing calendars, scheduling, and executive-level administrative support
Experience working with CRM systems and business software
Strong organizational skills with the ability to multitask and meet deadlines
Proficiency in Google Workspace or Microsoft Office Suite
High attention to detail and accuracy in handling documentation
Reliable remote work setup with strong internet connection
Nice to Have
Experience supporting U.S.-based real estate agents, brokers, or investors
Knowledge of real estate transactions, contracts, and compliance processes
Experience with MLS platforms, Dotloop, SkySlope, or similar systems
Background in lead management, marketing coordination, or client relations
Experience handling bilingual customer service or sales support
Work-From-Home Requirements:
Device: Intel i5 + 8 GB RAM minimum
100 Mbps internet
Backup device, internet, and power supply
Why Join SmartScale360?

Join a supportive team, grow your career, and play a key role in ensuring patients receive the care they need. Apply now and help us make home care seamless for U.S. clients!