REAL ESTATE VIRTUAL ASSISTANT

Virtual Assistant (Real Estate Support)

Client Industry: Real Estate & Property Services

Employment Type: Full-Time (40 hours/week)

Work Setup: Remote

Time zone: Canada

Salary: 60000PHP

Role Summary

We are seeking a highly organized, proactive, and detail-oriented Virtual Assistant to support a growing real estate and business development operation focused on market expansion, visibility, and lead generation.

This role is centered on structured outreach, marketing support, CRM and automation management, and operational coordination. You will play a key role in building and maintaining relationships in the real estate market while also supporting digital visibility through LinkedIn, content distribution, and GoHighLevel (GHL) automation workflows.

This is a growth-oriented position for someone who enjoys both execution and structure-building—someone who can take direction, but also independently manage recurring systems and follow-ups with consistency and precision.

The ideal candidate is resourceful, communication-savvy, and comfortable working across outreach, marketing tools, and administrative coordination in a fast-paced environment.

Key Responsibilities

Real Estate Outreach & Business Development

Build, organize, and maintain a database of real estate agents (including new licensees where applicable)
Conduct outbound outreach via email and/or phone to initiate conversations
Build and maintain professional relationships with agents and referral partners
Manage follow-up sequences and engagement tracking within CRM systems
Monitor response rates and maintain accurate outreach performance records
Support lead generation efforts within the Ottawa real estate market (and expanding regions as needed)

Marketing, Visibility & Content Support

Support LinkedIn content posting and engagement strategy
Publish organic content based on provided ideas, scripts, and short-form video materials
Assist in maintaining a consistent social media posting cadence
Support newsletter creation aligned with brand direction (BILDPRO initiatives or equivalent)
Use AI tools responsibly to improve output efficiency while maintaining an authentic brand voice

GoHighLevel (GHL) CRM & Automation Support

Manage and maintain CRM organization within GoHighLevel
Set up and optimize workflows, automations, and follow-up sequences
Ensure all website leads are properly integrated into GHL systems
Support creation and maintenance of email and newsletter automation
Assist in improving landing pages and basic funnel structures
Maintain data accuracy across all lead tracking systems

Property & Administrative Support

Coordinate with contractors such as plumbers, electricians, and service providers
Assist with personal or business property-related coordination tasks
Support general administrative duties and operational follow-ups
Assist with basic invoice entry or bookkeeping support (when structured processes are provided)

Standards

Core Requirements

1–3+ years' experience in virtual assistance, sales support, marketing support, or real estate admin roles
Strong written English communication skills (professional, clear, and concise)
Comfortable with outbound outreach (email, LinkedIn, or phone)
Highly organized with strong follow-up discipline
Ability to work independently with minimal supervision
Reliable internet connection and stable remote work setup

Technical Skills (Required or Strong Advantage)

GoHighLevel (GHL) or similar CRM platforms (HubSpot, Salesforce, etc.)
LinkedIn outreach and basic social media management
Email marketing tools and automation workflows
Google Workspace (Docs, Sheets, Drive)
Basic understanding of lead tracking and sales pipelines

Nice-to-Have

Real estate industry experience (brokerage, agent support, or lead generation)
Experience in North American client environments
Familiarity with content scheduling tools (Buffer, Later, etc.)
Basic video editing or content repurposing skills
Experience supporting founders or small business owners directly

Work Ethic & Behavioral Expectations

Proactive communicator (does not wait for instructions on obvious next steps)
Strong sense of ownership and accountability
Comfortable with repetitive but important follow-up work
Detail-oriented with strong data accuracy habits
Professional tone in all client-facing communication
Able to manage multiple moving tasks without losing track of priorities