Recruitment Associate - PH

At Moxie, we empower ambitious aesthetic entrepreneurs to build profitable, independent practices—without burnout, overwhelm, or guesswork. In just a few years, we’ve grown from an idea to a global, remote-first team of more than 140 people, supporting hundreds of practices nationwide.

Our purpose is simple: to unlock sustainable success for aesthetic entrepreneurs, at every stage of their journey.

Recruitment Associate - PH

We’re looking for a highly organized, detail-oriented Recruiting Associate to own the operational engine of our recruiting function.

This is a junior-level, execution-focused role. You will own nearly every moving piece that keeps our recruiting pipelines organized, responsive, and professional.

You’ll work closely with hiring managers and the People team to ensure candidates move smoothly through the process and that every open role is run with structure and consistency.

This is a role for someone who loves coordination, systems, and follow-through — and wants to build a long-term career in recruiting or People.

This role requires consistent availability during core U.S. Eastern Time working hours. Candidates must be able to work approximately 9:00 AM – 5:00 PM ET to ensure real-time coordination with hiring managers and candidates.

What you’ll do

Own interview scheduling & coordination

• Schedule and reschedule interviews across multiple stakeholders and time zones

  Coordinate interview panels, kickoff meetings, and debrief sessions

  Manage last-minute changes with speed and professionalism

  Ensure candidates receive clear, timely communication

  Manage pipeline operations in Ashby

  • Move candidates through stages in the ATS

    Maintain clean, accurate pipeline data

    Send rejection emails promptly and professionally

    Ensure scorecards and feedback are submitted on time

    Keep hiring managers accountable to process timelines

  Open and manage job pipelines

  • Create new job pipelines in Ashby

    Build structured interview plans and stages

    Maintain consistency in process setup across roles

    Support hiring managers with basic process questions

  Offer & hiring execution

  • Draft and issue offer letters (using approved templates)

    Coordinate offer approvals and documentation

    Track signed offers and ensure proper filing

    Draft contractor agreements (as applicable)

    File onboarding tickets and ensure smooth handoff to People Ops

    Coordinate start dates and pre-start communication

  Support onboarding coordination

  • Ensure new hires receive clear communication prior to start

    Track onboarding task completion

    Schedule kickoff meetings and 30/60/90-day check-ins

    Perform hiring satisfaction calls/surveys with hiring managers to assess the level of satisfaction in all hires made.

    Maintain accurate records of new hires and start dates

  Grow into screening & candidate interaction

  As you demonstrate strong judgment and process ownership, this role may grow to include:

  Resume pre-screening for entry-level roles

  Conducting initial screening calls

  Partnering with hiring managers on early-stage candidate evaluation

What we’re looking for

• 1–2 years of administrative, recruiting coordination, or operations experience (or strong internship/early-career exposure)

  Exceptional organizational skills

  High attention to detail

  Strong written communication skills

  Comfort managing repetitive but critical tasks with consistency

  Experience working in ATS systems (Ashby preferred but not required)

  Ability to manage multiple open roles and competing priorities
  

  You might be a strong fit if you:

  Like being the operational backbone of a team

  Take pride in clean systems and organized workflows

  Are highly responsive and dependable

  Want to grow into a long-term recruiting career

  At Moxie, we believe in creating a workplace where everyone feels valued, trusted, and included. Our team lives by our values: act as owners, give more than we take, move with speed and care, and simplify and learn every day.

  We welcome people of all backgrounds, experiences, and perspectives to apply. If you require any accommodations to fully participate in the interview process, please let us know, we’re happy to assist.