Remote Administrative Coordinator

<h3><strong>Job Summary</strong></h3>
<p>HubSpot is looking for a highly organized and detail-oriented <strong>Remote Administrative Coordinator</strong> to support our global teams with day-to-day administrative operations. The ideal candidate will play a crucial role in ensuring the smooth execution of internal processes, assisting with scheduling, communication, document management, and other administrative tasks. This role is perfect for a proactive professional who thrives in a dynamic, fast-paced, and fully remote environment.</p>
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<h3><strong>Key Responsibilities</strong></h3>
<ul>
<li>Provide administrative support to multiple departments and senior leaders within HubSpot.</li>
<li>Manage calendars, coordinate virtual meetings, and handle travel arrangements (where applicable).</li>
<li>Maintain and organize digital files, records, and databases with a high level of accuracy.</li>
<li>Prepare reports, presentations, and correspondence on behalf of management.</li>
<li>Track project timelines, deadlines, and deliverables to ensure operational efficiency.</li>
<li>Handle internal communications and assist in coordinating virtual team events.</li>
<li>Support onboarding and offboarding processes for new employees or contractors.</li>
<li>Collaborate with cross-functional teams to improve administrative workflows.</li>
<li>Ensure confidentiality and compliance with company policies and data protection standards.</li>
</ul>
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<h3><strong>Required Skills and Qualifications</strong></h3>
<ul>
<li>Bachelor’s degree in Business Administration, Management, or a related field (or equivalent work experience).</li>
<li>Proven experience as an administrative coordinator, executive assistant, or similar role.</li>
<li>Strong proficiency in Microsoft Office Suite and Google Workspace (Docs, Sheets, Slides, Calendar).</li>
<li>Excellent written and verbal communication skills.</li>
<li>Exceptional organizational and time-management abilities.</li>
<li>High attention to detail and accuracy.</li>
<li>Ability to handle multiple tasks and prioritize effectively in a remote work environment.</li>
<li>Strong interpersonal skills and a professional demeanor.</li>
</ul>
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<h3><strong>Experience</strong></h3>
<ul>
<li>Minimum of <strong>2–4 years</strong> of administrative or coordination experience, preferably in a technology or SaaS-based organization.</li>
<li>Prior experience working remotely with distributed teams is highly desirable.</li>
</ul>
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<h3><strong>Working Hours</strong></h3>
<ul>
<li>Flexible working hours with availability to collaborate across <strong>multiple time zones (EST preferred)</strong>.</li>
<li>Full-time, remote position with opportunities for hybrid collaboration when needed.</li>
</ul>
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<h3><strong>Knowledge, Skills, and Abilities</strong></h3>
<ul>
<li>Deep understanding of remote work tools such as Slack, Zoom, Trello, and Asana.</li>
<li>Knowledge of office management systems and procedures.</li>
<li>Ability to maintain discretion when handling confidential information.</li>
<li>Strong problem-solving skills with a proactive and solution-oriented mindset.</li>
<li>Adaptability to changing priorities and new technologies.</li>
</ul>
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<h3><strong>Benefits</strong></h3>
<ul>
<li>Competitive salary package with annual performance bonuses.</li>
<li>Comprehensive health, dental, and vision insurance.</li>
<li>Flexible paid time off and wellness days.</li>
<li>Home office stipend and technology support.</li>
<li>Professional development and learning reimbursement programs.</li>
<li>Inclusive, diverse, and collaborative work culture that values employee growth.</li>
</ul>
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<h3><strong>Why Join HubSpot</strong></h3>
<p>At HubSpot, we believe in creating a workplace where employees feel empowered, connected, and supported.

As a <strong>Remote Administrative Coordinator</strong>, you’ll be part of a team that values innovation, transparency, and continuous improvement. You’ll contribute to the efficiency of a globally recognized company that’s redefining the way businesses grow and connect with customers. Join us and experience a culture built on trust, flexibility, and impact.</p>
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<h3><strong>How to Apply</strong></h3>
<p>Interested candidates should submit their <strong>updated resume and a brief cover letter</strong> highlighting relevant administrative experience through the <strong>HubSpot Careers Portal</strong>.

Shortlisted applicants will be contacted via email for the next steps in the recruitment process.</p>