[Remote] Communications Associate, Email Marketing & Newsletter Publishing (Remote)

Note: The job is a remote job and is open to candidates in USA. Ballotpedia is a mission-driven organization dedicated to providing accurate information about politics and elections. They are seeking a detail-oriented Communications Associate to support the delivery and growth of their email newsletter and marketing programs, ensuring quality and engagement with readers and candidates.

Responsibilities
• Coordinate and distribute Ballotpedia’s daily, weekly, and monthly email newsletters
• Support targeted email communications to specific audiences, such as candidates, educators, local organizations, and research clients
• Maintain newsletter templates, landing pages, and email signup forms
• Coordinate publishing timelines, including special editions and holiday schedules
• Ensure accuracy, formatting, and quality control across all outgoing email communications
• Monitor and respond to inquiries sent to Ballotpedia’s public editorial inbox
• Provide helpful responses to reader and candidate questions or route inquiries to the appropriate internal teams
• Identify and report errors or issues raised by readers and coordinate follow-up as needed
• Support Ballotpedia’s commitment to responsive and professional engagement with its audience
• Assist with gathering and reporting key email performance metrics
• Support team workflows and project coordination using communication and project management tools
• Help lead recurring team coordination meetings and publishing workflows
• Contribute to additional Communications team projects, including proofreading, document review, presentation preparation, and content support
• Provide occasional support for video publishing, social media coordination, and special communications projects

Skills
• A demonstrated passion for Ballotpedia's mission
• A collaborative, service-oriented mindset and a positive, team-focused approach to work
• Strong attention to detail and ability to manage multiple tasks and deadlines simultaneously
• Excellent written communication and proofreading skills
• Strong organizational and project management abilities
• Comfort working with digital publishing, email marketing, or communications tools, as well as spreadsheets and Google Workspace applications (e.g., Google Sheets, Docs, and Drive)
• Familiarity with project management systems such as Asana or similar tools
• Experience with content publishing tools, social media platforms, or basic multimedia editing
• Interest in or experience using AI tools to increase productivity

Benefits
• An annual benefits stipend equivalent to $8,000 that is paid out in equal increments in each paycheck once an employee becomes benefits eligible.
• Health, vision, and dental insurance
• Retirement accounts

Company Overview
• Ballotpedia is an online platform and encyclopedia related to American politics and elections. It was founded in 2006, and is headquartered in Madison, Wisconsin, USA, with a workforce of 51-200 employees. Its website is https://ballotpedia.org/.