[Remote] Legal Operations & AP Coordinator
Note: The job is a remote job and is open to candidates in USA. The Voleon Group is a technology company specializing in AI and machine learning for finance. They are seeking a detail-oriented Legal Operations & AP Coordinator to manage legal expenses, vendor relationships, and ensure compliance within the Legal & Compliance department.
Responsibilities
- Coordinate and manage law firm spend and related processes, from budgeting to approval, invoicing, processing and expense reports
- Serve as primary liaison with external law firms / legal vendors
- Leverage technology to track L&C workflows, manage vendors, provide budget oversight and improve team metrics
- Manage and reconcile legal invoices, liaise with Finance to assist in determining correct expense categorization and ensure timely review, approval, and payment while ensuring compliance with fund and firm expense allocation policies
- Monitor invoices for discounts, cost overruns, and billing guidelines
- Work with Finance to ensure correct posting, accruals, vendor payments
- Ad hoc support on various Legal Operations initiatives, including technology implementation and automation, KPI reporting, entity management, governance, and record-keeping, and process improvement projects
Skills
- Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines
- Comfortable managing budgets, forecasting, reconciling, working with accounting teams
- Ability to build dashboard and track metrics related to spend tracking and performance
- Strong communication skills and ability to collaborate with senior executives and cross-functional partners
- Experience working in legal operations, law firm billing, or inside a legal, finance or accounts payable department a plus
- Familiarity with e-billing systems, Workday, and/or Atlassian Suite (Jira and Confluence) is a plus
Benefits
- Medical, dental and vision coverage
- Life and AD&D insurance
- 20 days of paid time off
- 9 sick days
- 401(k) plan with a company match
Company Overview
Company H1B Sponsorship