[Remote] RFP Assistant

Note: The job is a remote job and is open to candidates in USA. Study Smart Tutors is a college and career access organization dedicated to promoting educational equity. They are seeking a detail-oriented RFP Assistant to support the preparation, coordination, and submission of Requests for Proposals (RFPs), ensuring smooth workflows and timely submissions.

Responsibilities

• Format, proofread, and prepare RFP narratives, forms, and required attachments
• Ensure documents meet RFP specifications, including file structure, naming conventions, and formatting
• Maintain updated boilerplate language, organizational descriptions, and standard RFP materials
• Draft initial sections of RFP responses using templates, past proposals, and organizational guidance
• Convert bullet points, notes, and team input into clear, concise, and professional narrative responses
• Track deadlines, required documents, and submission instructions for all active RFPs
• Assist in maintaining the RFP calendar and sending reminders to internal stakeholders
• Organize, label, and maintain RFP files and folders in Google Drive
• Support internal logging and tracking of RFP submissions and outcomes
• Request and collect required information from internal teams (Education, Curriculum, Partnership Success, Operations)
• Gather updated company materials, service descriptions, staffing résumés/bios, and pricing tables
• Assist in assembling required forms and attachments under the direction of the Coordinator
• Support communication between departments regarding RFP needs, deadlines, and missing items
• Assist in coordinating brief internal meetings related to proposal development
• Follow up with team members on outstanding materials to ensure on-time submission
• Maintain internal logs related to RFP progress, submission status, and outcomes
• Assist with preparation of renewal documentation or follow-up materials required after submissions
• Support updates to internal RFP trackers and shared documents

Skills

• Bachelor's degree required; fields such as English, Communications, Education, Public Policy, Business, or related areas are a plus
• Strong proofreading, formatting, and document-editing skills
• Excellent organizational skills with the ability to manage multiple deadlines
• Proficiency in Google Workspace (Docs, Sheets, Drive); Salesforce experience is a plus but not required
• Ability to work independently while collaborating effectively with a remote/hybrid team
• Ability to draft clear, professional narrative text based on guidelines and reference materials
• Ability to interpret RFP requirements and identify needed information for responses
• 1+ years of experience in administrative support, project coordination, or structured document preparation (RFP experience preferred but not required)
• Experience writing proposals, reports, or structured narrative content preferred

Benefits

• 401(k)
• Dental insurance
• Vision insurance
• Medical insurance
• Referral program
• Tuition reimbursement
• No cost counseling and therapy services

Company Overview