[Remote] Subcontract Specialist

Note: The job is a remote job and is open to candidates in USA. Agile Defense is a company focused on adaptive innovation to support the nation's important missions through advanced technologies and elite minds. They are seeking a Subcontract Specialist to manage subcontracts and vendor agreements, focusing on compliance and vendor management in a federal contracting environment.

Responsibilities

• Support subcontract and vendor agreement activities from intake through closeout in coordination with Subcontract Administrators, with opportunities to progressively develop toward managing an independent subcontract portfolio
• Review Purchase Requisitions (PRs) for completeness, accuracy, and compliance, and assist with processing associated Purchase Orders (POs) and Change Orders in accordance with applicable contractual terms, internal policies, and procedures
• Prepare and administer subcontract-related contractual artifacts, including Non-Disclosure Agreements (NDAs) and Teaming Agreements (TAs), ensuring appropriate internal alignment prior to execution
• Coordinate with cross-functional internal teams (Procurement, Contracts, Finance, Pricing, Operations, and Security) to validate requirements, resolve issues, and support timely subcontract execution
• Support vendor onboarding and ongoing vendor management, including collection and validation of representations, certifications, compliance questionnaires, and required disclosures
• Maintain compliant subcontract files and systems of record to support audits, reporting requirements, and internal and external data calls
• Assist in the development and maintenance of subcontract summaries, internal contract briefs, and management artifacts
• Identify discrepancies or gaps in documentation and escalate issues to appropriate stakeholders for resolution
• Contribute to the development and continuous improvement of subcontract templates, processes, job aids, and workflow documentation

Skills

• Education: Bachelor's degree preferred in Business Administration, Contracts Management, Finance, Supply Chain, or a related field
• Experience: Minimum of 1–2 years of experience in subcontracts, procurement, contracts administration, or a related role
• Experience supporting subcontracts or vendor agreements in a Federal Government contracting environment
• Strong organizational skills and attention to detail, with a demonstrated commitment to consistency and quality in work output while managing multiple priorities
• Excellent written and verbal communication skills, with the ability to guide and support others with professionalism, patience, and kindness during coordination and problem-solving
• Ability to work independently while collaborating effectively with cross-functional internal teams to achieve common goals
• Strong sense of accountability and professionalism when handling sensitive or proprietary information
• Familiarity with subcontract compliance concepts (e.g., flowdowns, representations, certifications)
• Experience supporting vendor onboarding and compliance documentation
• Ability to balance competing priorities and meet deadlines in a fast-paced environment
• Comfort working in a remote environment with guidance and oversight while maintaining responsiveness

Company Overview