[Remote] Teams Coordinator

Note: The job is a remote job and is open to candidates in USA. Convergint is a global service-based systems integrator with a strong commitment to customer service and a positive workplace culture. They are seeking a Power Teams Project Coordinator to provide administrative support for installation projects, ensuring timely and budget-conscious delivery while maintaining effective communication with project teams and clients.

Responsibilities

• Assist with project delivery and administration of multiple installation projects throughout their life cycle
• Work with multiple Field Project Managers to ensure project delivery meets clients’ expectations and the project is completed on time and within budget
• Administer project setup in financial system, project management application
• Act as central information source by maintaining, communicating, and distributing project details in conjunction with company and client requirements
• Follow up daily with project team members on uncompleted tasks and open issue logs
• Document actions in project management application
• Update project status with client on a regular basis
• Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection
• Use the financial system to monitor budget, actual project cost and cost commitments
• Coordinate with other business areas such as Sales, Service, and Safety relating to project activities
• Organize, administer, and maintain electronic, and hard copy filing systems in accordance with Convergint's record retention policies and procedures, including regular review of project files/folder structure and contents, archiving and preparation for project team use
• Prepare Purchase Orders for project materials and coordinate orders with purchasing department
• Work with Warehouse, Project Managers, Field Supervisors and Engineering for active tracking of material orders, delivery dates, and reconciliation of project material in warehouse
• Prepare project invoices and work with the Field Project Managers and Accounts Receivable team with analysis and tracking of client invoices
• Assist with project closeout documentation and project turnover to Service team for warranty and post-installation support
• Perform other duties and responsibilities as requested or required

Skills

• Strong ability to work independently and as a team member
• Excellent verbal, written and interpersonal communication skills and ability to deal with a wide cross section of people both internal and external to the business
• Strong attention to detail
• Service skills and awareness for customer care/satisfaction
• Strong computer skills - Word / Excel
• Excellent organizational skills and the ability to handle multiple projects simultaneously within tight deadlines
• Shows initiative engages in proactive behavior and looks for opportunities
• Strong analytical skills necessary to resolve problems and look for solution
• Strong financial analytical skills including cost control
• Strong ability to facilitate a collaborative working environment for customers and team members
• Education: High School/GED or equivalent
• 1-3 years administrative support, office management or equivalent

Benefits

• 10 Company Holidays and Paid Time Off starting at 13 days annually
• Fun & Laughter Day Off
• Medical, Dental & Vision Plan
• Life insurance & Disability Plan
• Wellness Program
• 401K Matching Plan
• Colleague Assistance Program
• Tuition reimbursement
• Competitive salary and compensation plan
• Vehicle reimbursement plan or company vehicle
• Corporate Social Responsibility Day
• Cell phone reimbursement (if applicable)
• Paid parental leave

Company Overview

Company H1B Sponsorship