Retail Marketing & Activation Virtual Assistant

Overview

We are seeking a highly organized and execution-focused Virtual Assistant to support retail marketing and activation initiatives within the US market.

This role sits at the intersection of project coordination, retail operations, and marketing execution, supporting supplier relationships, retail placements, and internal project delivery.

The ideal candidate has hands-on experience in retail (especially US FMCG/FDMC environments) and can confidently manage multiple moving parts while ensuring projects are executed accurately and on time.

Key Responsibilities

Retail Marketing & Activation Execution

Support the creation and execution of retail marketing presentations (Google Slides / PowerPoint)

Work from templates to build polished, client-ready decks

Coordinate with internal design teams to gather and implement visual assets

Assist in preparing materials for retail buyers and partners

Retail & Supplier Coordination

Communicate with suppliers, brokers, and retail buyers

Assist in coordinating retail placements (e.g. in-store displays, secondary placements)

Support execution of retail activations such as display setups (e.g. corrugated box displays)

Ensure all deliverables are completed on time and aligned with expectations

Project Management & Execution

Manage multiple projects simultaneously across different retail channels

Track progress, follow up with stakeholders, and ensure deadlines are met

Act as a central point of coordination between internal teams and external partners

“Own” execution — not just assist, but drive tasks forward

Data & Reporting Support

Work within Excel to update forecasts and track project-related data

Maintain accuracy across documents and reporting tools

Support general operational tracking and updates

Requirements

Must-Have

Experience in retail (VERY IMPORTANT — ideally US market exposure)

Understanding of FDMC (Food, Drug, Mass, Club) retail channels

Strong PowerPoint / Google Slides skills (presentation building)

Solid Excel skills (comfortable navigating and updating data)

Strong communication skills (supplier + stakeholder interaction)

Highly organized and execution-driven

Nice to Have

Experience working with major US retailers (Walmart, Target, Costco, etc.)

Background in retail marketing or product placement

Project management experience

Working Style

Execution-heavy, not strategy-heavy

Fast-paced with multiple moving parts

Requires strong follow-up and ownership

Template-based design (not fully creative)

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n$800 - $1,000 a month
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