Sales Administrative Assistant

Job DetailsJob Location: Batavia, IL 60510Salary Range: $45,000.00 - $60,000.00 Salary/yearJob Title: Sales Administrative Assistant
Employment type: Full-time
Location: Remote. This is a remote role open to candidates currently residing in the United States and authorized to work here. We have a preference for applicants based in: AL, CO, FL, IL, IN, MA, MN, MS, MO, MT, NC, OH, PA, SC, TN, TX, UT, or VA. 

Industry: Construction

Reports to: Chief Sales Officer
Salary Range: $45,000–$60,000/year (based on experience)

Summary of action: The Sales Administrative Assistant is responsible for maintaining the accuracy, organization, and efficiency of all sales systems and processes. This role requires a highly detail-oriented and process-driven individual who ensures that data is accurate, workflows are followed, and documentation is complete. The primary objective is to eliminate friction from the sales process so that Business Development Managers and Account Managers can focus on revenue generation and client relationships.

Essential Functions:

System & Data Management

Maintain accurate and up-to-date data across all sales systems
Ensure all opportunities, accounts, and projects are properly tracked
Monitor data quality and completeness

Process Enforcement

Ensure all required fields, documentation, and workflows are completed
Hold team members accountable to system usage and standards
Identify and correct gaps in process execution

Proposal & Bid Support

Assist in assembling proposals and bid packages
Format and organize submission materials
Track bid deadlines and submission requirements

Follow-Up Tracking

Monitor bid timelines and follow-up schedules
Provide reminders and updates to the sales team
Identify stalled or inactive opportunities

Documentation & Handoff Support

Prepare project documentation for handoff to Account Managers and operations
Ensure all required materials are complete and accessible
Maintain organized file structures and records

Reporting

Generate weekly and monthly sales reports
Track pipeline activity, data accuracy, and key metrics
Highlight gaps, risks, and inconsistencies

Metrics: set yearly and individually depending on company growth goals and operational stability

Data accuracy and completeness
System compliance
Timeliness of reporting
Process adherence
Administrative turnaround speed

Qualifications
Strong organizational and administrative skills
High attention to detail and accuracy
Experience with CRM systems (Monday preferred) and Excel
Ability to manage multiple tasks and deadlines
Strong communication and follow-up skills
Capable of working with minimal supervision