Senior AI Automation Engineer to Build Multifamily Deal Acquisition System

Project Overview

I am a real estate investor actively purchasing small multifamily properties using BRRRR, value-add, and cash-flow strategies. I am looking to build a high-quality automated acquisitions system that operates daily, finds deals, analyzes them, communicates with brokers and wholesalers, extracts their responses, and updates a clean Google Sheet for me and my business partner.

This system does not need to be enterprise-level, but it must be:

✔ reliable

✔ well-structured

✔ stable

✔ professional-quality

Core Objectives

Build a multi-agent AI system that includes:

1. Automated On-Market Deal Sourcing

Pull listings daily from selected markets using filters defined by me:

• LoopNet

• Crexi

• Zillow

• Redfin

• Realtor

• Broker websites

The system must use dynamic parameters, including:

• Market

• Price range

• Unit count

• Strategy type

• Neighborhood class

• Section 8 settings

Parameters controlled in a Google Sheets “Parameters” tab.

2. Broker & Wholesaler CRM Automation

• Identify brokers and wholesalers in chosen markets

• Add them to a CRM tab

• Send automated introductory emails

• Follow up based on schedule

• Track communication status

All outreach templates must be editable in the Google Sheet.

3. Gmail Email Intake Automation

Using the Gmail API, the system must:

• Monitor a dedicated Gmail label

• Read replies from brokers and wholesalers

• Extract deal information using AI

• Convert emails into structured JSON

• Pass deals into the analyzer agent

4. Deal Analysis & Grading

AI-driven grading system that evaluates deals as A, B, or C based on:

• Price

• Unit count

• Rent condition

• Value-add potential

• Neighborhood class

• BRRRR/refinance potential

The system must generate:

• Deal summary

• Key risks

• Questions to ask the broker

• Basic offer-range guidance (optional but helpful)

Only A and B deals should appear in the main leads sheet.

5. Outreach Message Generation

For each promising deal, generate:

• Follow-up email

• SMS-style message

• Broker questions

• A quick “express interest” message

All templates editable in Parameters.

6. Full Automation Scheduling

The system must run independently, including:

• Morning listing pull

• Afternoon email parsing

• Daily CRM updates

• Basic error handling

• Simple activity summary (“X new deals found today”)

Google Sheet Requirements

1. Parameters Tab (Core Component)

User-controlled fields:

• Markets (on/off toggle)

• Price range

• Unit range

• Strategy type

• Neighborhood class

• Section 8 settings

• Email templates

• Outreach automation toggles

2. New_Leads Tab

Clean, formatted table for analyzed deals.

3. Brokers Tab

CRM with last contact date, notes, and status.

4. Wholesalers Tab

5. Email_Log Tab (optional)

Preferred Tech Stack (Flexible)

• Google Sheets

• Gmail API

• Gemini API or OpenAI API

• Google Apps Script

• n8n or Make for orchestration

• Optional: Python or Cloud Run

Deliverables

System architecture and JSON schemas

Cleanly designed Google Sheet (with formatting and validation)

Full working automation agents:

• Listing hunter

• Deal analyzer

• Email intake parser

• Broker & wholesaler hunter

• Sheet updater + deduper

• Outreach message generator

Scheduling and monitoring system

Documentation including:

• How to adjust buy box

• How to add/remove markets

• How to edit templates

• How to pause or adjust automations

Required Experience

Please apply only if you have strong experience with:

• AI automation using Gemini/OpenAI

• Google Sheets API or Apps Script

• Gmail API integrations

• Multi-step workflow orchestration

• Structured JSON outputs from LLMs

Preferred but not required:

• Real estate data systems

• Multi-agent frameworks (AutoGen, CrewAI, LangGraph)

• CRM automation experience

Success Criteria

The final system should:

✔ Operate daily without manual input

✔ Identify deals in the markets I activate

✔ Grow my broker and wholesaler contact lists

✔ Read and extract deal details from emails

✔ Grade deals accurately

✔ Store clean and well-formatted opportunities

✔ Generate ready-to-send follow-up messages

✔ Provide simple daily summaries

This should function as a high-quality AI acquisitions assistant.

How to Apply

Please include:

A brief overview of your experience

One or two examples of similar AI automations you’ve built

A short explanation of how you would architect this system

Your estimated timeline

Confirmation you accept the $3500 fixed budget

Apply tot his job