Senior Executive Assistant job at Launch Potato in Delray Beach, FL

Title: Senior Executive Assistant

Location: Delray Beach, FL (hybrid); Delray Beach, FL (on-site)

Job Description:

WHO ARE WE?

Launch Potato is a profitable digital media company that reaches over 30M+ monthly visitors through brands such as FinanceBuzz, All About Cookies, and OnlyInYourState.

As The Discovery and Conversion Company, our mission is to connect consumers with the world’s leading brands through data-driven content and technology.

Headquartered in South Florida with a remote-first team spanning over 15 countries, we’ve built a high-growth, high-performance culture where speed, ownership, and measurable impact drive success.

WHY JOIN US?

At Launch Potato, you’ll accelerate your career by owning outcomes, moving fast, and driving impact with a global team of high-performers.

This role requires working in our Delray Beach office 4 days per week.

The Role

This role sits at the intersection of executive operations, personal assistant support, and company events. As Launch Potato has scaled to nearly 200 people across 18 countries, executive ops complexity has outpaced what ad-hoc support can sustain. This role consolidates all three into a single dedicated owner so leadership stays focused on the business.

The mission: keep C-suite running at maximum effectiveness and own every internal and external event end-to-end. Our events are extremely important; there needs to be a passion and level of detail that matches what our Fortune 100 partners expect. This person is in the room at industry conferences and C-level partner dinners, not just coordinating behind the scenes.

What You'll Bring

5-7+ years of EA experience; 3+ years supporting C-suite or President-level leaders
Demonstrated experience supporting multiple C-suite executives simultaneously with competing priorities
End-to-end event ownership across industry conferences and internal company events
Vendor sourcing, contract negotiation, and budget reconciliation experience
Strong proficiency in Google Sheets (Excel also acceptable)
Proficiency in Google Workspace, Slack, Concur, and Calendly

What You'll Own

Executive Support

Schedule management across multiple C-suite executives, balancing strategic priorities and competing time-sensitive demands
Inbox ownership: draft responses, maintain follow-ups, proactively flag urgent communications
Meeting coordination: agendas, pre-reads, follow-ups, and execution
Executive travel and personal logistics
Confidentiality and professional judgment across all executive interactions

Event Coordination

End-to-end conference logistics: registration, hotel blocks, travel, swag, booth and sponsorship coordination
Conference schedule management: pre-booked meetings, dinners, and networking
External-facing client entertainment and partner events during conferences
Internal company events: All Hands, offsites, holiday parties, and culture events (in-person and virtual)
Vendor sourcing, contract negotiation, and budget ownership and reconciliation
Forward-looking event calendar, run-of-show documents, and post-event recaps

Operations and Administration

NDAs, expense reports, budget tracking, swag orders, and routine deliverables
Proactive identification and resolution of administrative bottlenecks
Liaison between C-suite and Finance, Sales, Account Management, and the Executive Team
Vendor relationship management across venues, caterers, hotels, and AV

Traits of Success

Exceptional organization and attention to detail
Ownership-driven: sees problems before being asked, resolves without prompting
High emotional intelligence and professional judgment
Comfortable managing ambiguity and competing priorities without losing detail
Strong written and verbal communication; represents the company credibly at the executive level
Discretion and trustworthiness with sensitive information
Urgency and follow-through
Tech savvy: leverages AI to automate/speed up manual work, creates systems in gsuite that ensure accountability, etc.

Who Won't Succeed Here

Waits for explicit instructions instead of taking ownership
Struggles with technology: we are tech forward so this person needs to be a pro in our systems listed above
Can't build cross-functional relationships in a remote environment
Gets overwhelmed managing executive support and event logistics simultaneously
Lacks the organizational discipline or pace this role demands

Total Compensation

Base salary is set according to market rates for the nearest major metro and varies based on Launch Potato’s Levels Framework. Your compensation package includes a base salary, profit-sharing bonus, and competitive benefits. Launch Potato is a performance-driven company, which means once you are hired, future increases will be based on company and personal performance, not annual cost of living adjustments.

Want to accelerate your career? Apply now!

Since day one, we've been committed to having a diverse, inclusive team and culture. We are proud to be an Equal Employment Opportunity company. We value diversity, equity, and inclusion.

We do not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.