Staff Accountant
Description
The Staff Accountant is responsible for supporting and improving the organization’s day-to-day accounting operations, ensuring accurate financial records, maintaining organized documentation, and supporting strong financial processes across the organization.
This role owns core accounting functions including accounts payable, billing, accounts receivable, expense allocations, deposits, credit card reconciliations, and 1099 preparation, while also assisting with month-end close activities and supporting financial process improvement efforts.
The Staff Accountant plays an important role in maintaining accurate financial data across programs and funding sources, improving operational workflows, and helping ensure accounting processes remain organized, efficient, compliant, and audit-ready.
The ideal candidate is analytical, detail-oriented, systems-minded, and able to think critically about workflows, accuracy, process improvement, and operational efficiency. This position requires someone who can identify problems, develop solutions, improve processes, and adapt systems to support organizational growth and changing needs.
We value flexibility, work-life balance, collaboration, and building sustainable operational systems that support both employees and organizational success.
Following the onboarding and training period, much of this work may be performed remotely with regular coordination and communication with the Finance & Administration team.
Key Responsibilities
Accounts Payable & Expense Management
Manage accounts payable and staff reimbursements within Bill.com
Review transactions for completeness and accuracy
Ensure transactions are properly coded and allocated across programs and funding sources
Route invoices for approvals and monitor approval workflows
Process electronic payments and maintain payment documentation
Maintain organized and audit-ready accounts payable records
Accounting Operations
Record and maintain accurate financial transactions in QuickBooks Online
Prepare and manage expense allocations across programs and departments
Record and manage deposits and related documentation
Reconcile corporate credit card transactions and supporting documentation
Maintain supporting documentation for accounting transactions
Assist with month-end close processes and journal entries
Support annual 1099 preparation processes
Help maintain organized and accurate accounting records and documentation
Billing & Accounts Receivable
Manage and oversee billing and accounts receivable processes across programs and funding sources
Prepare and submit grant, contract, and program billings accurately and timely
Track billing schedules, receivables, and outstanding balances
Coordinate with program staff, funders, counties, and contractors regarding billing requirements and follow-up
Maintain accurate supporting documentation related to billing and receivables
Monitor accounts receivable aging and follow up on outstanding balances as needed
Identify opportunities to improve billing accuracy, efficiency, and workflow processes
Develop and improve systems for tracking receivables, billing documentation, and collections
Utilize accounting and software systems to streamline processes and improve operational efficiency
Assist with implementation and improvement of accounting procedures and workflow documentation
Process Improvement & Systems
Identify opportunities to improve accounting workflows, systems, and operational efficiencies
Develop creative and practical solutions to improve financial processes and reduce administrative burden
Assist with implementation and optimization of accounting software and related systems
Help strengthen consistency, organization, and scalability of accounting operations
Maintain and improve accounting procedures and process documentation
Financial Organization & Compliance
Maintain organized and audit-ready financial documentation within Google Drive
Assist with preparation of documentation for annual audits
Support accurate financial tracking across programs and funding sources
Help ensure accounting documentation and workflows support organizational and contractual compliance requirements
Requirements
Required Qualifications
Professional accounting or bookkeeping experience required
Experience with core accounting functions such as accounts payable, billing, accounts receivable, reconciliations, or financial reporting support
Strong proficiency in QuickBooks Online and Excel
Strong analytical, critical thinking, and problem-solving skills
Ability to identify issues, develop solutions, and improve operational workflows
Strong attention to detail and organizational skills
Ability to manage multiple priorities and meet deadlines
Ability to maintain confidentiality and exercise good judgment
Strong written and verbal communication skills
Ability to work independently and manage responsibilities in a remote work environment
Preferred Qualifications
Experience with nonprofit accounting and fund/program allocations
Experience with grant, contract, or program billing
Experience managing accounts receivable and billing workflows
Experience with Bill.com or similar A/P platforms
Experience preparing 1099s
Experience improving accounting systems or operational workflows
Experience in nonprofit, healthcare, human services, or other compliance-driven environments
Associate or Bachelor’s degree in Accounting, Finance, or related field OR an equivalent combination of education and professional experience
What Success Looks Like
Financial transactions are accurate, timely, and well-documented
Accounts payable, billing, and deposits are processed consistently and efficiently
Allocations and coding are accurate across programs and funding sources
Billing and accounts receivable processes are accurate, timely, and well-organized
Financial documentation remains organized and audit-ready
Financial workflows become increasingly efficient and scalable over time
Process improvements are identified proactively and implemented thoughtfully
Accounting systems and procedures support organizational growth and operational needs
Key Traits for Success
Analytical and systems-minded
Creative and solution-oriented
Strong problem-solving and critical thinking skills
Organized and detail-oriented
Proactive and dependable
Able to work independently and manage priorities
Strong follow-through and accountability
Comfortable adapting to changing operational needs
Committed to accuracy and process consistency
Youthnet Perks
Youthnet offers a professional, caring and fun work environment where our team members feel supported and inspired. Our culture values collaboration, personal growth, and the meaningful impact of our work. Whether you're in the field or behind the scenes, you'll be part of a team that’s passionate about making a difference—and enjoys doing it together.
We provide the following benefits to ensure our employees can thrive:
Competitive annual compensation with a range of $32-34.00 per hour, dependent on qualifications
Health, dental, vision insurance options for employees and dependents
Generous time off policies beginning at 27 days per year of PTO and 11 paid holidays
Career development opportunities
A supportive mission-aligned team environment
Youthnet provides equal opportunity for all applicants without regard to race, color, religion, sex (including pregnancy), national origin, ancestry, age, disability, genetic information, marital status, sexual orientation, veteran status, or any other basis protected by state or federal law.